Board of Supervisors - May 8, 2008 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, May 8, 2008 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Fred Luntsford
Honorable Ronald Shortt
Honorable Steve Bates
Honorable Robert E. Robbins
Honorable Dana Kilgore
Honorable J. H. Rivers – members of said Board and
Glen A. Skinner – County Administrator
Shannon C. Scott – Assistant County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  AGENDA

Chairman Adkins read the deletions / additions to the agenda as follows:

Under Consent Agenda:   Delete:  Set public hearing (May 29 @ 5:00 p.m.) on the proposed
                                                        County annual budget FY 2008-09

Under New Business:  Delete:  Recess meeting – Thursday, May 29, 2008 @ 5:00 p.m.
                                    Add:  Recess meeting – Thursday, May 22 @ 5:00 p.m. for Budget
                                                 Workshop
A motion was made by J. H. Rivers, seconded by Dana Kilgore, to approve the agenda as presented with the deletions / additions as noted.  The motion was unanimously approved.

IN RE:  PUBLIC EXPRESSION

Allen Wells, Michelle Hilton, and Jody Cussins, all residents of Stonega, addressed the Board regarding a major dust problem in their community.  They stated that:

  • The dust from the coal trucks is never ending and the residents in that community are concerned for their health. 

  • No one can do any outdoor activities nor can they keep their houses clean

  • An alternate route that could be used by the trucks but for some reason this option has failed to be utilized.

  • The trucks speed, which causes a safety problem.

  • The mine is in operation twenty-two hours a day and the residents are unable to get sufficient sleep for the noise coming from the trucks. 

The Board was asked to assist in any way possible to get something done about the dust, the safety problem, and the noise.

There being no further comments, the public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Residency Administrator T. G. Branson provided an update on construction throughout the County.

Board members reviewed needs in their districts with Mr. Branson for his review and response.

IN RE:  RESOLUTION – WATCH FOR CHILDREN SIGNS

A motion was made by Steve Bates, seconded by Fred Luntsford, to adopt the resolution requesting VDOT to install and maintain “Watch for Children” signs alerting motorists that children may be at play on Route 782 in the Duncan Gap section of Wise County.  The motion was unanimously approved.

RESOLUTION #                    2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CONSENT AGENDA

A motion was made by Steve Bates, seconded by Virginia Meador, to approve the consent agenda as follows:

IN RE:  PUBLIC HEARINGS

Set public hearing (June 5 @ 6:00 p.m.) on a proposed Conditional Change of Zoning

Set public hearing (June 5 @ 6:00 p.m.) on nine (9) proposed E-911 road name additions

The motion to approve the consent agenda was unanimously approved.

IN RE:  ORDINANCE AMENDMENT-CENTRAL ABSENTEE VOTER ELECTION DISTRICT

A public hearing was held on Thursday, May 1, 2008 to receive citizens’ comments regarding a proposed amendment to the Central Absentee Voter Election District Ordinance.

There was no opposition to the proposed amendment.

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to approve the amendment to the Central Absentee Voter Election District Ordinance as presented.  The motion was unanimously approved.

(Said amendment is on file in the County Administrator’s Office)

IN RE:  RESOLUTION RESTRICTIVE FUNDS HEALTH INSURANCE SAVINGS

Ronnie Shortt made a motion to approve the resolution showing the health insurance savings in the amount of $197,007.00 as a restricted portion of the General Fund balance. Steve Bates seconded the motion.

Virginia Meador made a substitute motion that the health insurance savings not be shown as restrictive but that the funding be noted in the health insurance file.  J. H. seconded the motion.

After further discussion, the following vote was taken on the substitute motion:
 
Aye-    Robby Robbins                        Nay-            Ronnie Shortt
            J. H. Rivers                           Fred Luntsford
            Virginia Meador                        Steve Bates
            Bob Adkins                         Dana Kilgore
           
Motion failed.

The following votes were made on the main motion to approve the resolution:

Aye-    Steve Bates                Nay-            Virginia Meador            Abstain- Robby Robbins
            Ronnie Shortt                           Dana Kilgore
            Fred Luntsford                      J. H. Rivers
            Bob Adkins

Motion carried.

IN RE:  LENOWISCO CHARTER AMENDMENT

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to approve the amendments to the LENOWISCO Charter as presented.  The motion was unanimously approved.

(Said Charter is on file in the County Administrator’s Office)

IN RE:  BUDGET AMENDMENTS #78 THRU #82

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the budget amendments as follows:

#78      Source of Revenue-DMV STOP Grant $1,190.00
            Expenditures: (1213) Treasurer (507001) Machinery and Equipment: $1,190.00
#79      Source of Revenue-Office of Justice Bullet Proof Vest Grant: $12,675.00
            Expenditures: (3102) Sheriff-Law Enforcement (505410) Uniforms: $12,675.00
#80      Source of Revenue-VA Compensation Board Vacancy Savings: $10,000.00
            Expenditures: (2201) Commonwealth Attorney (501003) Salaries & Wages – Part-time
                                     $5,000.00; (505401) Office Supplies $5,000.00: $10,000.00
#81      Source of Revenue-Prior year fund Balance: $5,390.00
            Expenditures:
            (3501) Animal Control
            (501001) Salaries & Wages              $3,700.00
            (502001) FICA                                                     200.00
            (502002) VRS                                                   1,120.00
            (502006) Group Insurance                         3,970.00
            (503002) Professional Services Other        250.00
            (505105) Animal Supplies                             300.00
            (505405) Laundry & Janitorial Supplies                 150.00
               (505407) Repair & Maintenance Supplies     100.00
            (505415) Miscellaneous                                  200.00
            (505101) Electrical Services                        <2,700.00>
            (505203) Telecommunications                    < 900.00>
            (505412) Education & Recreation          <1,000.00>
#82      Source of Revenue-VA Wireless Board Funds: $5,310.00
            Expenditures: (1230) GIS (501003) Salaries & Wages-Part-time: $5,310.00

The motion to approve the budget amendments was unanimously approved.

IN RE:  TRI-STATE SINGING CONVENTION COMMITTEE

A motion was made by J. H. Rivers, seconded by Steve Bates, to approve the request from the Tri-State Singing Convention Committee for $1,000.

Supervisor Shortt made a substitute motion to include this request in the budget process for consideration.

Administrator Skinner explained that the Singing Convention will be held on June 8 and the requested funds will be used to offset the expenses for that event.  They have also asked that Wise County consider contributing to this event on an annual basis.

Supervisor Shortt withdrew his motion.

The motion to contribute $1,000 to the Tri-State Singing Convention was unanimously approved. 

IN RE:  LOCAL EMERGENCY PLANNING COMMITTEE (LEPC)

A motion was made by Robby Robbins, seconded by Fred Luntsford, to appoint the following individuals to the Local Emergency Planning Committee for an indefinite term:

Ronnie Shortt –(Elected Official) Director of Emergency Operations
Bob Adkins – (Alternate)
Shannon Scott – (County Administrator’s Office)
Steve Blankenbecler- (Civil Defense)
Jane Bennett – (EOC Coordinator)
Delilah Long – (First Aid/Health)
Todd Lagow – (Local Environmental
Michael Wampler – (Transportation/Personnel)
Jodi Deal – (Broadcast and Print Media)
Jack Still – (Media)
Sgt. Chuck Stapleton – (Community Groups)
Chief David Mullins – (fire)
William J. Garrison – (Rescue)
Jack Tolbert – (State Representative)
Randall Tankersly – (Appalachian Oil)

The motion was unanimously approved.

IN RE:  APPOINTMENT-BOARD OF ZONING APPEALS

A motion was made by J. H. Rivers, seconded by Virginia Meador, to recommend that Deborah S. Kilgore be reappointed to the Board of Zoning Appeals for a term of five (5) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT-INDUSTRIAL DEVELOPMENT AUTHORITY

A motion was made by Robby Robbins, seconded by Dana Kilgore, to appoint Blake Whitenack, Jr. to the Wise County IDA for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT- RADA

Robby Robbins nominated Sister Beth Jaspers for reappointment to the RADA Board.

Ronnie Shortt made a motion the nominations be closed.
Steve Bates seconded the motion.  The motion was unanimously approved.

Sister Beth Jaspers was reappointed to the RADA Board by acclamation.

IN RE:  APPOINTMENT – SOCIAL SERVICES BOARD

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to appoint Robert Stuart to the Social Services Board for a term of four (4) years.  The motion was unanimously approved.

A motion was made by Steve Bates, seconded by Bob Adkins, to reappoint Charles Bennett to the Social Services Board for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – VIRGINIA COAL COUNCIL

Virginia Meador nominated Donald Ratliff for reappointment to the Virginia Coal Council.

Robby Robbins made a motion that nominations be closed.
J. H. Rivers seconded the motion.  The motion was unanimously approved.

Donald Ratliff was reappointed to the Virginia Coal Council by acclamation.

IN RE:  APPOINTMENT – PLANNING DISTRICT 1 COMMUNITY SERVICES BOARD

Robby Robbins nominated Randy Gilmer to fill the unexpired term of Harold L. Ringley (deceased) on the Community Services Board.

Virginia Meador made a motion that nominations cease.  Robby Robbins seconded the motion.  The motion was unanimously approved.

Randy Gilmer was appointed by acclamation.

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to go into closed session to discuss personnel as permitted by Section 2.2-3711(A)(1) of the Code of Virginia.  The motion was unanimously approved.

After a lengthy closed session, a motion was made by Ronnie Shortt, seconded by Virginia Meador, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CERTIFICATION OF CLOSED MEETING

The certification for closed meeting was read by Administrator Skinner.

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve the resolution certifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                    2008

(Said resolution is on file in the County Administrator’s Office)

 IN RE:  COUNTY ADMINISTRATOR POSITION

A motion was made by Ronnie Shortt to authorize the County Administrator to immediately start the advertisement for the position of County Administrator for Wise County.  Virginia Meador seconded the motion.  The motion was unanimously approved.

IN RE:  COMMUNITY ECONOMIC DEVELOPMENT & MARKETING POSITION

A motion was made by Fred Luntsford to authorize the County Administrator to immediately start advertisement for the position of Community Economic Development & Marketing for an ending date of applications on June 30.   Ronnie Shortt seconded the motion.

Supervisor Rivers stated that the Board is in a period of transition at this present time with the   hiring of a new County Administrator.  He felt that this position should be deferred until after the new Administrator is in place at which time the Administrator could have a voice in the selection process as well as whether or not the position is needed at this time.  It is too early to advertise for this position and for these reasons he cannot support this motion.

Supervisor Kilgore stated that she would like to defer this position until after the budget is finalized.

Supervisor Luntsford stated that the advertisement process could be completed prior to the new Administrator and the hiring process could be done after the Administrator is in place.  He saw no need to change his motion.

Supervisor Rivers responded that he has seen the previous Board advertise for the Economic Development Director position at least twice.  This costs the County money to advertise these positions and takes the time of staff to review applications and to interview applicants.

The vote on the motion follows:

Aye-    Fred Luntsford                      Nay-            Dana Kilgore
            Steve Bates                            J. H. Rivers
            Ronnie Shortt                           Virginia Meador
            Bob Adkins
            Robby Robbins

IN RE:  BUDGET COMMITTEE

Chairman Adkins dissolved the Budget Committee that he had appointed to review the FY 2008-2009 budget.   Instead, the full Board will hold a workshop on Thursday, May 22 @ 5:00 p.m. to review and discuss the budget.    

BOARD COMMENTS

Supervisor Robbins voiced his support for placing a bounty on coyotes in Wise County due to the growing population of the coyotes and the recent incident of a baby being carried away by a coyote in another state.  These animals are a threat to the safety of our children, and action needs to be taken to control their population.
 
Supervisor Kilgore asked that the dust problem be evaluated in the Stonega community by County staff with a report on their findings at the next Board meeting.

Supervisor Rivers voiced his concern about the article on Wellmont in the Kingsport Times News.  He stated that it is good to have competition.

Regarding the Heart of Appalachia Tourism Authority, Supervisor Rivers stated that Wise County is not the only county served by the Heart of Appalachia and Wise County should not be the only county responsible to absorb the approximately $160,000.00 debt incurred by that organization.  Mr. Rivers asked that the County Administrator make one more plea to the other counties participating in the Heart of Appalachia Tourism to assist the County with that shortfall or make this an agenda item next month for consideration by the Board.  

Supervisor Luntsford asked that all Board members be on board with the dust problem these citizens in the coal camps are experiencing.  A meeting was held at the mine site this week with representatives from VDOT, DMLR, DEQ, and representatives of the County to tour the Stonega area as well as the Osaka and Rhoda communities.  After talking with the Assistant County Administrator, a plan of action is in place, which will be implemented with a report forthcoming to the Board.  Something needs to be done to mediate that situation with no intention to harm anyone that is in business.  However, it is expected that those mining operations working in these communities to be a good neighbor.

Regarding the decision that must be made concerning the landfill, Mr. Luntsford asked that the Board move rapidly with a committee to address this need.

Supervisor Shortt addressed the opportunity Wise County has to be a leader in tourism.  He voiced his support of getting some relief to the citizens of the coal camps from the dust problem.

Supervisor Bates expressed his appreciation to the County staff for its hard work throughout the year and especially Mr. Scott for the long hours he has put into preparing the budget and his expertise in that field of work.

He spoke briefly on competition in the rural areas that can sometimes bring defeat to an existing business that has invested its time and money to get established.  If the service is good and the area is small, there may not be enough business for two.

Chairman Adkins stated that he and Supervisor Luntsford would continue to serve in the capacity of the Landfill Committee and will keep the Board apprised of the landfill needs.

RECESS

A motion was made by Virginia Meador, seconded by J. H. Rivers, to recess the meeting until Thursday, May 22, 2008 @ 5:00 p.m.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

______________________________            _______________________________________
Glen A. Skinner, Clerk                          Robert R. Adkins, Chairman

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