Board of Supervisors - April 10, 2008 Regular Meeting

Home ] Up ]

The Wise County Board of Supervisors met in a Regular meeting on Thursday, April 10, 2008 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable Robert E. Robbins
Honorable Dana Kilgore
Honorable J. H. Rivers – members of said Board and
Glen A. Skinner – County Administrator
Shannon C. Scott – Assistant County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

Bob Adkins led the Board in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Virginia Meador, seconded by J. H. Rivers, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

County Administrator Glen Skinner asked the Board to add to the agenda a presentation by the Town of Wise regarding the Dotson Recreation Park.

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to approve the agenda to include the Town of Wise request to be placed under presentations regarding the Dotson Recreation Park.  The motion was unanimously approved.

IN RE:  SCHOOL BOARD BUDGET FY 2008-2009

Dr. Killough provided a power point presentation on the school system and its accomplishments.  There are 1,219 employees in the school system and all of the schools are fully accredited by the Commonwealth of Virginia.  He provided information on the SOL testing and the academic achievements of the school.

Ron Vicars, Director Business/Finance, presented an overview of the 2008-2009 school budget totaling $87,030,800 with 86% of that being school operations.  He stated that the School Board is only asking for level funding this year.
The General Assembly has provided additional SOQ dollars to help fund K-12 education.  Also, the composite index has decreased this bi-annual which allows more State funds to flow to Wise County.  As a result of that, the School Board has based the school operating budget accordingly.  He reviewed the budget by line item noting increases or decreases.  Regarding the debt service budget, the School Board is requesting additional funding in the amount of $525,600, this resulting from the debt service for the first year of the Coeburn Middle School and the Powell Valley Primary School Projects as discussed in the past.  The salary increases are as follows:  6% for support staff; 8% for teachers; 5% for principals and assistant principals and 3% for central office staff.  The 8% for teachers is a one-time adjustment that is being made to improve the teacher’s salary scale.

IN RE:  WISE COUNTY FIREFIGHTERS ASSOCIATION

Billy Chandler, President of the Wise County Fire Association, addressed the Board regarding additional funding for the firefighters.  The average cost to operate a volunteer fire department within Wise County is approximately $150,000 per year.  This takes into consideration that each department is required to have twenty (20) personnel or more to staff the department.  Each existing member costs the department approximately $2,000 per year to meet the standards set by the State of Virginia and by OSHA regulations.  Each department has large overhead expenses with insurance, heat, utilities, repairs to equipment, building upkeep and repair, and the yearly purchases of equipment for each member.  This amount does not include capital outlay funds to renew outdated and worn out equipment.  For example, the average cost of a new pumper is approximately $400,000, depending on the specs of each department.  Each department should have at least two (2) pumpers, and one (1) utility vehicle to be able to operate adequately.  Training for each initial member can cost from $300 to $500 per person.  Additional training costs the department from $400 to $800.

He provided other equipment costs that have sharply increased which include their wearing apparel and gasoline.  He asked the Board to consider an increase of $50,000 to the Firefighters Association to offset these increased costs.

IN RE:  MEOC WALKATHON

Margaret Sturgill, representing MEOC, thanked the Board for its past support of the MEOC Walkathon and the elderly fuel fund.  She asked that the Board consider supporting the upcoming 2008 annual Walkathon in the amount of $5,000.  This year’s Walkathon will be held on Sunday, May 4 beginning at 2:00 p.m.  A picnic for the walkers will immediately follow the Walkathon.

IN RE:  HIGH KNOB TOWER TASK FORCE UPDATE

Rita McReynolds provided the Board with the goals of the High Knob Tower Task Force for the rebuilding of the High Knob Tower and the impact this would have on tourism in the County.  She noted that the following donations have been made to help support that financial need: Scott County $15,000; Dominion Resources $15,000, and Alpha $1,000.  The Board was asked to consider donating $15,000 toward this endeavor.

Supervisor Robbins provided information on the design of the tower and future plans to expand recreation in this area as a tool for tourism.

IN RE:  NASH FAMILY HOME PLACE RESTORATION

Wayne Wheatley provided a power point presentation on the history of the Nash Family home place located on Coeburn Mountain.  The family purchased the property and has formed a 501 ©(3) non-profit corporation called the Nash Historical Preservation Corporation with the intent of making the home place into a tourist attraction for this area.  Mr. Wheatley expounded on the family’s vision for restoring the house and grounds for community functions.  Grants will be sought for restoration purposes which will require matching funds from the family corporation.  Local businesses and civic organizations are being approached for donations with fund raising events being planned as well.  The Board was asked to consider a donation of $5,000 toward this project.  

IN RE:  TOWN OF WISE – DOTSON RECREATION PARK

Caynor Smith, Town of Wise Council Member, Era Sutherland, Town of Wise Council member and Lara Mullins, Planner for the Town of Wise, addressed the Board regarding the proposed expansion of the Dotson Recreation Park located on Coeburn Mountain near the Lonesome Pine Technology Park.  The Park was built in the early 1990’s which was designed for four (4) little league fields, two (2) senior league fields, one (1) soccer and one (1) football field.  This is still a work in progress with a vision of further growth.  The need for today is soccer fields. 

Thompson & Litton has designed two additional soccer fields which will be a regulated facility for tournaments, etc.  Since requests were being made for other activities, a survey was done among the citizens asking what type of recreation they would prefer to have at the Park.  The survey showed that a walking trail was the most requested.  It has been noted over the years that the majority of people using the facilities live in the County and with the expansion of the Park the County’s assistance would be greatly appreciated.     

Lara Mullins stated that since the need for expansion has been evident because the coordinators of the various sports programs have approached the Town for additional fields.  Contributing to the Phase 11 expansion of the Dotson Recreation Park will provide the following benefits to Wise County:  It will allow a greater number of youth to participate in the existing sports programs, better position Wise County in its efforts to compete for high technology businesses that seek to locate in areas that offer a variety of high quality of life activities such as the biking trail and the walking trail offered in one convenient location which is adjacent to the Tech Park.  Also, the proposed expansion will contribute to the economic base through local tourism when local sports events are being held at the park.

Era Sutherland, Town of Wise Council member, addressed the Board recognizing the health benefits that would be reaped by the citizens with additional space for sports, the biking trail and the walking trail.  This makes for more oriented family type recreation and wellness.

Lara Mullins reviewed the phase 11 Dotson Park Master Plan for a total cost of $617,735.00.  Any assistance the County could provide would be appreciated.

It was suggested that the School Board be approached for some financial assistance to offset these costs since the schools use the fields for different sports. 

Administrator Skinner offered the assistance of the County’s public works department equipment and personnel on a short term basis to assist with the grade work if needed. 

IN RE: PUBLIC HEARING – SCHOOL BONDS OF WISE COUNTY

A public hearing was duly advertised for this date to receive citizens’ comments regarding the proposed issuance of bonds by Wise County for an estimated maximum aggregate amount of $7,472,500 for the purpose of financing certain capital improvements for school purposes and to pay the costs of issuing the bonds.

There being no one to speak the public hearing was closed.

IN RE:  PUBLIC EXPRESSION

Jack McClanahan spoke regarding the following:

  • Support of the Multi-trail Project
  • Need for a piece of equipment to grind stumps, wood, etc
  • Ask the Board for $5,000 to assist with the installation of new seating for the Lonesome Pine Outdoor Drama

Walter Crouse, Chairman Keep Wise County Beautiful, made the following remarks:

  • That citizens participate in the Saturday, April 26 clean up
  • Place proposed recycling center in upcoming budget cycle
  • Wise County continue to develop trails to enhance tourism
  • Support funding for fire and rescue

Archie Maggard representing Maggard Sales and Services, voiced his disappointment with the IDA in trying to purchase land to relocate his existing business.  He noted that more should be done to help local businesses.

There being no further comments the public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Jackie Christian, representing VDOT in the absence of Residency Administrator T. G. Branson, reminded everyone about “Work Zone Safety Week”.

Board members provided needs in their districts for VDOT review and response.

RECESS

A recess was taken at 8:20 p.m.

The meeting reconvened at 8:30 p.m.

IN RE:  CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  MEMORANDUM OF UNDERSTANDING

Approved the MOU between A&G Coal Corporation, Mill Branch Coal Corporation and the Wise County Board of Supervisors whereby all parties, subject to continued compliance with all terms and conditions of the Lease Agreement and the subsequent Road Use Agreement, consent to the assignment from Ambrose to A&G and to the use of the subject roadway by Mill Branch

IN RE:  RESOLUTION DEFERRED COMP PROVIDER #3

Adopted the resolution approving the request of the investment firm of Edward Jones as the third 457B Deferred Compensation provider for the County employees

RESOLUTION #                    2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PROCLAMATION

Adopted the Proclamation proclaiming April as “Child Abuse Prevention Month”

(Said proclamation is on file in the County Administrator’s Office)

IN RE:  APPROPRIATIONS

Approved the 4th quarter appropriations

IN RE:  ORDINANCE AMENDMENT-CENTRAL ABSENTEE ELECTION DISTRICT

Set public hearing (May 1 @ 6:00 p.m.) on a proposed amendment to Central Absentee Election District Ordinance #1-1996

The motion to approve the consent agenda was unanimously approved.

IN RE:  RESOLUTION SUPPORTING THE INNOVATION HIGHWAY

A motion was made by Ronnie Shortt, seconded by J. H. Rivers, to adopt the resolution supporting the Innovation Highway and Improvements to State Rt. 646.

RESOLUTION #            2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION AUTHORIZING THE ISSUANCE OF SCHOOL BONDS

A motion was made by Virginia Meador, seconded by Steve Bates, to adopt the Resolution Readopting, Ratifying and Confirming a Prior Resolution that Authorized the Issuance of Not to Exceed $7,472,500 General Obligation School Bonds of Wise County, Virginia, to be Sold to the Virginia Public School Authority.  The motion was unanimously approved.

RESOLUTION #                     2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  TRAIL OF LONESOME PINE DRAMA SEATING REPLACEMENT

A seating replacement project for the Trail of Lonesome Pine Outdoor Drama has set a goal of raising $100,000 for the installation of approximately 326 seats, 6 to 8 handicap wheelchair spaces, repairs to the front apron of the stage and also the pond, waterfall and bridge from the audience area up to the stage.  Barbara C. Polly, President/Producer is asking for support from businesses, cast alumni, professionals, companies and citizens to reach this goal.  The “splintered” benches will be replaced with permanent weather resistant seating that will last for many years to come.  This would also allow the theater to be utilized from early spring through late fall for other events such as concerts, festivals, children’s theater, mountain music evenings, etc.

It was the consensus of the Board to place this request in the upcoming budget for consideration.  

IN RE:  DIGITAL IMAGING SERVICES / LENOWISCO

Brad Stallard, Environmental Health Manager for the Wise County Health Department, provided Administrator Skinner with a proposal from Eastern Microfilming / EMI Imaging to assist with digital imaging services for the LENOWISCO Health District for a cost of $8,788.27.  The purpose of the proposal would be to facilitate record keeping and assisting the Health Department with responses to the public for information. 

A motion was made by Robby Robbins, seconded by Dana Kilgore, to approve the request for digital imaging services for the LENOWISCO Health District in the amount of $8,788.27.  The motion was unanimously approved.

IN RE:  HIGH KNOB TOWER

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to contribute $7,500 to the rebuilding of the High Knob Tower Project from the FY 2007-2008 budget and $7,500 from the FY 2008-2009 budget.

Aye-     Fred Luntsford            Nay-            None                Abstain-Robby Robbins
            Ronnie Shortt
            Steve Bates
            Dana Kilgore
            J. H. Rivers
            Virginia Meador
            Bob Adkins

IN RE:  BUDGET AMENDMENTS #72 THRU #77

A motion was made by Dana Kilgore, seconded by Virginia Meador, to approve budget amendments #72 thru #77 as follows:  

#72   Source of Revenue-VA State Compensation Bd - $10,000
         Expenditures:  (2201) Commonwealth Attorney’s Office (501003) Salaries & Wages Part-time $7,500
                               (505401) Office supplies $2,500
#73   Source of Revenue – VA State Compensation Board $10,000
         Expenditures:  (2201) Commonwealth Attorney’s Office (501003) Salaries and Wages part-time --- $10,000
#74   Source of Revenue – Grant Law Enforcement / Terrorism ---- $4,982.25
         Expenditure: (3102) Sheriff–Law Enforcement (505409) Police Supplies-$4,982.25                                      
#75   Source of Revenue – Grant Law Enforcement / Terrorism -----$4,994.36
         Expenditure:  (3102) Sheriff-Law Enforcement (505409) Police Supplies— $4,994.36
#76   Source of Revenue-VA State Compensation Board ---$403.17
         Expenditure: (2201) Commonwealth Attorney’s Office (505506) Travel--$403.17
#77   Source of Revenue – Prior Year Fund Balance --$269.50
         Expenditure:  (9316) Non-Departmental (503008) Cable TV Public Access Channel----$269.50

The motion to approve the budget amendments was unanimously approved.

IN RE:  GATHERING IN THE GAP

A letter was received from Dr. Roger Bays, Fundraising Chair, for “Gathering In The Gap”, requesting $1,000 from Wise County in support of the “Gathering In The Gap” event that is scheduled to take place on May 24.  He also asked to be considered in the upcoming budget for 2009.

A motion was made by J. H. Rivers, seconded by Virginia Meador, to approve $1,000 for the “Gathering In The Gap” event and to consider the same in the FY 2009 budget.  The motion was unanimously approved.                     

IN RE:  APPOINTMENT – IDA

Steve Bates made a motion to appoint Eric Buchanan to the Industrial Development Authority.

Bob Adkins made a substitute motion to reappoint Bill Hunsaker to the Industrial Development Authority.  J. H. Rivers seconded the motion.

Chairman Adkins asked for a vote on the substitute motion to reappoint Bill Hunsaker.

Aye-     Bob Adkins              Nay-     Fred Luntsford
            Virginia Meador                    Ronnie Shortt
            Robby Robbins                    Steve Bates
            J. H. Rivers                          Dana Kilgore

The vote failed.

The votes on the main motion to appoint Eric Buchanan were as follows:

Aye-     Fred Luntsford          Nay-     Bob Adkins            Abstain- Virginia Meador
            Ronnie Shortt                          
            Steve Bates                         Robby Robbins
            Dana Kilgore
            J. H. Rivers

The motion carried.

IN RE:  APPOINTMENT PLANNING COMMISSION

A motion was made by Virginia Meador, seconded by J. H. Rivers, to reappoint J. Fred Tate to the Planning Commission.  The motion was unanimously approved.

IN RE:  APPOINTMENT PLANNING DISTRICT 1 COMMUNITY SERVICES BOARD

A motion was made by Fred Luntsford, seconded by Virginia Meador, to table the appointment to the Planning District 1 Community Services Board until the May meeting.  The motion was unanimously approved.

IN RE:  PSA – SEWER FUNCTIONS

Supervisor Rivers stated that the PSA had a discussion at it meeting held on Tuesday regarding the resolution that was adopted by the Board of Supervisors on Oct. 12, 2006.  Mr. Rivers interpretation of this resolution is the intent to place all sewer related functions under the PSA which is allowable under the PSA charter.  From that discussion, Mr. Rivers understood that no steps have been taken to implement these functions to the PSA.  The legal counsel for the PSA said the next step is to have a Comprehensive Plan prepared by legal counsel that would specify the details of the resolution.  Upon the completion of the proposed Comprehensive Plan it would then be presented to both the PSA and the Board of Supervisors for approval.  Mr. Rivers asked if County Attorney Mullins could meet with the legal counsel for the PSA and produce such a plan to start the process of getting sewer to the citizens.

Attorney Mullins stated that several meetings have been held but since this is a lengthy and complex process which involves several entities, progress has been slow.  She said she would meet with Administrator Skinner to schedule some meetings to move this process forward. 

Mr. Rivers noted that a vote was taken at the PSA meeting on Tuesday to ask the PSA counsel to work on implementing the functions of this resolution within the next 90 days. 

Attorney Mullins stated that there were questions as to whether or not the sewer would be self supporting and whether or not funding would be available through grants, etc.  She noted that the Board may be approached for authorization to submit a PER to ascertain costs, etc.

IN RE:  WELLMONT ONE – MED FLIGHT SERVICES

There was some discussion on Wellmont One’s request to operate in the boundaries of Wise County.

Mr. Rivers voiced his support for allowing Wellmont One to assist with their med-flight services and be available if some type of disaster were to take place.
  
IN RE:  MEOC WALKATHON REQUEST

Attorney Mullins noted that the MEOC request for $5,000 for the Walkathon was not an agenda item and before any action can be taken a member of the Board must make a motion that the request be considered.

A motion was made by Ronnie Shortt, seconded by Fred Luntsford, to consider the request from MEOC for a financial donation of $5,000 for the Walkathon.  The motion was unanimously approved.

A motion was made by Dana Kilgore, seconded by Fred Luntsford, to appropriate $5,000 to the annual MEOC Walkathon.  The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by Ronnie Shortt, seconded by Dana Kilgore, to go into closed session to discuss personnel as permitted by section 2.2-3711(A)(1) of the Code of Virginia.  The motion was unanimously approved.

After a brief closed session, a motion was made by Ronnie Shortt, seconded by J. H. Rivers, to reconvene its regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

County Administrator Skinner read the certification for closed meeting.

A motion was made by Robby Robbins, seconded by Ronnie Shortt, to adopt the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                  2008

(Said resolution is on file in the County Administrator’s Office)

IN RE:  COUNTY ADMINISTRATOR’S RESIGNATION

A motion was made by Ronnie Shortt, seconded by Robby Robbins, to accept the resignation of County Administrator Glen A. Skinner effective July 22, 2008.  The motion was unanimously approved.

BOARD COMMENTS

Few comments were made by Board members.

ADJOURN

A motion was made by Ronnie Shortt, seconded by Steve Bates, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                              WISE COUNTY BOARD OF SUPERVISORS

 

___________________________            ______________________________________
Glen A. Skinner, Clerk                           Robert R. Adkins, Chairman

Back to Top

 
© 2006 Wise County, Virginia. All Rights Reserved. Try our Guide to Services, County Directory or Search pages. 
206 East Main Street • Wise, Virginia 24293 • Phone: 276-328-2321 • Fax 276-328-9780. Privacy Policy
For suggestions, comments, or questions about this website, please contact our webmaster.
Designed WebWorx, Inc.