Board of Supervisors - December 13, 2007 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, December 13, 2007 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Ronald L. Shortt – Chairman
Honorable Steve Bates – Vice-Chairman
Honorable Virginia Meador
Honorable John W. Peace, II
Honorable Robert R. Adkins
Honorable Leland Branham
Honorable Robert E. Robbins
Honorable Fred Luntsford – members of said Board and
Glen A. Skinner – County Administrator
Shannon C. Scott – Assistant County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

T. G. Branson led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  AGENDA

The proposed additions to the agenda were reviewed as follows:

  • Under New Business:  Continue Budget Item #41 to January Agenda to schedule public hearing
  • Continue Resolution Revising the School Board FY 2007-08 Budget to February Agenda
  • Add to New Business:  Christmas Holiday  12/26

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the agenda as presented to include the additions as noted above.  The motion was unanimously approved.

PUBLIC EXPRESSION

Walter Crouse, Chairman of Keep Wise County Beautiful Committee, presented to each Board member a poinsettia and also a plaque recognizing the Board of Supervisors for its continued efforts in litter prevention and recycling.  Mr. Crouse also spoke on the following:

  • Recycling programs in the schools
  • Regional recycling center
  • Equipment needs
  • Air pollution from coal trucks hauling through the Town of St. Paul from the Dominion coal-fired plant

Danny Stallard, resident of the Hurricane area, voiced his opposition to the proposed transfer of funds to school system that is on the agenda for action by the Board.  At the present time, the School Board has no plans in place for building or renovating the schools and these several million dollars could be earning interest for the County.  Mr. Stallard recommended that the funds be kept by the County and continue drawing interest until such time the School Board provides cost figures and is ready for construction.  He asked the Board to consider his request before making a decision on the transfer.

There being no further comments, the public expression period was ended.

IN RE:  ROADS AND HIGHWAYS

Residency Administrator, T. G. Branson provided responses to Board members requests from the Work Shop meeting.

There were brief comments from Board members regarding needs in their districts.

IN RE:  RESOLUTION – ROUTE 600

Mr. Branson noted that there was no opposition to the “willingness” notice that was advertised regarding the proposed abandonment of a section of Route 600 in the Stonega area of Wise County.  He stated that VDOT does not have any issues with the proposed abandonment.

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the resolution abandoning the section of secondary Route 600, from 0.77 Mi. N Route 78 to 2.11 Mi. N. Route 78, a distance of 1.34 miles.  The motion was unanimously approved.

RESOLUTION #             2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CONSENT AGENDA

A motion was made by Fred Luntsford, seconded by Bob Adkins, to approve the consent agenda as follows:

IN RE:  SET PUBLIC HEARINGS

  • Set public hearing (January 3 at 6:00 p.m.) on 5 Year Capital Improvements Plan
  • Set public hearing (January 3 at 6:00 p.m.) on E-911 road names additions

IN RE:  RESOLUTION – RITA HOLBROOK

Ratified the resolution honoring Rita T. Holbrook for her years of service as Treasurer of Wise County

RESOLUTION #         2007

(Said resolution is on file in the County Administrator’s Office)

The motion to approve the consent agenda was unanimously approved.

Treasurer Holbrook voiced her appreciation to the Board for the cooperation that she has experienced with different boards over the years.

IN RE:  COURTHOUSE REPAIRS

Administrator Skinner noted that these repairs have been budgeted and RFP’s will be secured for a professional engineer/architect to assist with compiling the bid specifications, contractor selection and construction overview.

A motion was made by Virginia Meador, seconded by Fred Luntsford, to approve the funding for the exterior repairs to the courthouse.  The motion was unanimously approved.
    
IN RE:  STORAGE BUILDING

Administrator Skinner spoke briefly on the need of storage for the Maintenance Dept. as well as other departments in the courthouse.  He noted that the IDA will assist in the facilitation of this project.

A motion was made by Fred Luntsford, seconded by Steve Bates, to proceed with the construction of the storage building as presented.  The motion was unanimously approved.

IN RE:  CUMBERLANDS AIRPORT COMMISSION REQUEST FOR FUNDING

A motion was made by Steve Bates, seconded by Leland Branham, to approve the one-time additional funding in the amount of $45,000 to the Cumberlands Airport Commission for the extraordinary legal expenses that have been incurred over the past several years due to several non-operational occurrences.  The motion was unanimously approved.

IN RE:  CONDITIONAL CHANGE OF USE – MARK DYKSTRA

A public hearing was held on December 6 to receive citizens’ comments regarding a request from Mark Dykstra dba Petra Land Company for a Conditional Change of Use for a building located at 4346 Junction Road in Norton to be used for his business, a health spa and herb shop.  There was no opposition to the request.

A motion was made by Fred Luntsford, seconded by Leland Branham, to approve the Conditional Change of Use per Mark Dykstra’s request.  The motion was unanimously approved.

IN RE:  JOINT PUBLIC HEARING RATIFICATION

A motion was made by Steve Bates, seconded by Bob Adkins, to ratify the advertisement for a joint public hearing between the Board of Supervisors and the Planning Commission for a Conditional Change of Use on 2.179 acres located on Necessary Road in Wise.  The motion was unanimously approved.

IN RE:  CONDITIONAL CHANGE OF USE – HARDY MULLINS

A joint public hearing was held on December 6 between the Board of Supervisors and the Planning Commission to receive citizens’ comments regarding a request from Hardy Mullins for a Conditional Change of Use for approximately 2.179 acres located at 8906 Necessary Road in Wise for the purpose of constructing a duplex unit.  There was no opposition to the proposed Conditional Change of use.

A motion was made by Steve Bates, seconded by Bob Adkins, to approve the Conditional Change of Use for 2.179 acres on 8906 Necessary Road as requested by Hardy Mullins.  The motion was unanimously approved.

IN RE:  SOUTHWEST VIRGINIA HEALTH FACILITIES AUTHORITY

Administrator Skinner stated that he had received a letter from Delegate Phillips asking for a County representative on the Southwest Virginia Health Facilities Authority.  This is a newly created authority designed to secure needed health services for our region.  Mr. Skinner recommended Ron Prewitt for this position since he is very knowledgeable in this field.

A motion was made by Virginia Meador, seconded by John Peace, to appoint Ron Prewitt to the Southwest Virginia Health Facilities Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  RESOLUTION SUPPORTING HIGH SCHOOL CONSTRUCTION PROJECTS

A motion was made by, Fred Luntsford, seconded by Leland Branham, to approve the resolution supporting high school construction projects in the amount of $10,000,000.

Supervisor Adkins stated that he was thankful that the County has been able to accumulate this surplus that can be used for a need such as our schools.  However, he would be more comfortable with $9,000,000 rather than $10,000,000.

Mr. Adkins made a substitute motion to approve the resolution designating funding for high school construction projects in the amount of $9,000,000.  Virginia Meador seconded the motion.  The motion was unanimously approved by roll call vote.

Supervisor Luntsford, noting the editorial in the Coalfield Progress regarding the Board’s motive in designating these funds to the school projects, the methodology may be questioned but the motive is honest and true.  The schools are inadequate for the students as well as the teachers.  The motive is to designate these funds to be assured and hope that they will be spent for the right thing.  In the end, the Board will need to help meet those needs of our schools whether it be for renovation or consolidation.

IN RE:  BUDGET AMENDMENTS

A motion was made by Fred Luntsford, seconded by Leland Branham, to approve budget amendments #40 and  #42 thru #53 as follows:

#40 –    Source of Revenue – Prior Year Fund Balance - $14,659.00
            Expenditures:  (9316) Non-Departmental (503008) Cable TV Public Access Channel 97  $14,659.00

#42 –   Source of Revenue – Transfer from 9302 (Capital Outlay) (507010) Capital Outlay $101,000.00 to
           (3102) Sheriff-Law Enforcement (507010) Capital Outlay $101,000.00

#43 –   Source of Revenue – Prior year fund Balance - $8,056.92
           Expenditures: (4205) Refuse Disposal (505417) Vehicle Tires and Parts - $8,056.92

#44 –   Source of Revenue – Prior year fund Balance - $10,000.00
           Expenditures: (1101) Bd. of Supervisors (503002) Professional Serv. Other--$10,000.00

#45 –   Source of Revenue – Prior year fund Balance - $64,636.00
           Expenditures:  (4302) Courthouse (507010) Capital Outlay $32,318.00;
                                 (9316) Non-Departmental (509012) Transfer to Landfill Enterprise Fund - $32,318.00

#46 –   Source of Revenue – Transfer from Fund (11) General Fund (9316) Non-Departmental (509012) Transfer to
           Landfill Enterprise Fund - $32,318.00
           Expenditures: (62) Enterprise Fund (4206) Litter Control (507010) Capital Outlay-$32,318.00

#47 –   Source of Revenue – DMV Stop Grant - $3,270.00
           Expenditures: (1213) Treasurer (507001) Machinery & Equipment - $3,270.00

#48 –   Source of Revenue – DMV Grant - $13,000.00
           Expenditure:  (3102) Sheriff’s Office (505409) Police Supplies - $13,000.00

#49 –   Source of Revenue Prior Year Fund Balance - $4,290.00
           Expenditures:  (4302) Courthouse (507010) Capital Outlay - $4,290.00

#50 –   Source of Funding – VA State Compensation Board - $10,000.00
           Expenditures:  (2201) Commonwealth Attorney (505401) Office Supplies - $10,000.00

#51 –   Source of Revenue – Transfer of fund - $4,900.00
           Expenditures:  (2201) Commonwealth Attorney (501001) Salaries & Wages $3,850.00
                                 (501003) Salaries & Wages Part-time - $350.00
                                 (2202) Victim Witness Protection (501001) Salaries & Wages - $350.00
                                 (501003) Salaries & Wages Part-time - $350.00

#52 –    Source of Revenue – DMV Grant - $5,328.66
            Expenditures: (3102) Sheriff-Law Enforcement (505409) Police Supplies - $5,328.66

#53 –    Source of Revenue – VACo Risk Management Insurance Reimb. Proceeds -$3,006.32
            Expenditures: (3102) Sheriff-Law Enforcement (505408) Vehicles & Powered 
                                     Equipment Supplies - $3,006.32

The motion to approve budget amendments #40, and #42 thru #53 was unanimously approved.

IN RE:  BUDGET AMENDMENT #41

A motion was made by Fred Luntsford, seconded by Leland Branham, to place budget amendment #41 on the January 2008 agenda to be set for a public hearing in February.  The motion was unanimously approved.

IN RE:  RESOLUTION REVISING THE SCHOOL BOARD FY 2007-08 BUDGET

A motion was made by Fred Luntsford, seconded by Steve Bates, to place the Resolution Revising the School Board FY 2007-08 budget on the February 2008 agenda.  The motion was unanimously approved.

IN RE:  CHRISTMAS HOLIDAY

A motion was made by Ronnie Shortt, seconded by Steve Bates, to grant December 26 as an extra holiday for the employees of the Board of Supervisors.  The motion was unanimously approved.

IN RE:  APPOINTMENT-GREAT SOUTHWEST GROUP HOME FOR BOYS & GIRLS

Supervisor Adkins nominated Michael Mullins for re-appointment to the Great Southwest Group Home for Boys & Girls, 29th Judicial District.

Supervisor Luntsford made a motion that nominations cease.  John Peace seconded the motion.  The motion was unanimously approved.

Michael Mullins was re-appointed by acclamation.

IN RE:  APPOINTMENT – PUBLIC SERVICE AUTHORITY

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to re-appoint Jim Flanary to the Public Service Authority for a term of four (4) years.  The motion was unanimously approved.

IN RE:  APPOINTMENT – EMERGENCY SERVICES

Since some members of Emergency Services have become inactive due to either sickness or personal reasons, the following individuals have been acting in their stead and have agreed to serve in that capacity:

Glen A. Skinner – Deputy Director
Shannon C. Scott – Deputy Director
Jane Bennett – Emergency Services Coordinator
Alex Knox – Deputy Coordinator
Steve Blankenbeckler – Deputy Coordinator
Jane Bennett – HazMat Coordinator

Fred Luntsford nominated the individuals as listed above to serve as members of Emergency Services.

John Peace made a motion that nominations cease.  Bob Adkins seconded the motion.  The motion was unanimously approved.

The new members of Emergency Services were appointed by acclamation.

IN RE:  ORGANIZATION MEETING

A motion was made by Bob Adkins, seconded by Virginia Meador, to set the Organizational meeting on January 3, 2008 at 5:45 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse. The motion was unanimously approved.

IN RE:  CLOSED SESSION

A motion was made by Fred Luntsford, seconded by John Peace, to go into closed session as permitted by Section 2.2-3711 of the Code of Virginia to discuss personnel matters.  The motion was unanimously approved.

After a brief closed session, a motion was made by John Peace, seconded by Bob Adkins, to reconvene the regular meeting.  The motion was unanimously approved.

Chairman Shortt stated that no action will be taken on matters discussed while in closed session.

IN RE:  RESOLUTION – CLOSED SESSION

The certification resolution was read by Administrator Skinner.

A motion was made by Bob Adkins, seconded by John Peace, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                     2007

(Said resolution is on file in the County Administrator’s Office)

COUNTY ADMINISTRATOR’S REPORT

Administrator Skinner spoke briefly on the truck traffic in the St. Paul area and possible options that are being considered.

IN RE:  BURN BAN

Chairman Shortt announced, as Director of Emergency Services, that the Burn Ban for Wise County would be officially lifted on Friday, December 14 since there has been several days of rain.  He asked that individuals use extreme caution when burning due to high winds and the dry conditions that still exist in our area.  All other restrictions within the Open Burn Ordinance are still in effect.

BOARD COMMENTS

Leland Branham and John Peace were given certificates of appreciation from the Board for their services to the County during their terms of office.

ADJOURN

There being no further business, a motion was made by Fred Luntsford, seconded by Bob Adkins, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                                              WISE COUNTY BOARD OF SUPERVISORS

 

______________________________     ______________________________________
Glen A. Skinner, Clerk                         Ronald L. Shortt, Chairman

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