Board of Supervisors - September 6, 2007 Workshop Meeting

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The Wise County Board of Supervisors met in a Workshop meeting on Thursday, September 6, 2007 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Ronald L. Shortt – Chairman
Honorable Steve Bates – Vice-Chairman
Honorable Virginia Meador
Honorable John W. Peace II
Honorable Robert R. Adkins
Honorable Leland Branham
Honorable Robert E. Robbins – members of said Board and
Glen A. Skinner – County Administrator
Shannon C. Scott – Assistant County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Fred A. Luntsford

PRAYER

Bob Adkins led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

AGENDA

The following items were reviewed for addition to the agenda:

CONSENT AGENDA ADD:  Ratify advertisement on notice of public hearing set for September 19, 2007 @ 2:00 p.m. on the County’s intent to file an application for designation of Virginia Enterprise Zone within the County.

NEW BUSINESS ADD: 

  1. Resolution on Application for Wise County Enterprise Zone
  2. Cumberlands Airport Commission Request for Additional Funds
  3. Proposal for architectural services/exterior of courthouse

UNDER PRESENTATIONS:  Move the Master/Commissioner Award presentation to the September 13 meeting.

It was the consensus of the Board to add the above items to the agenda.

IN RE:  APPALACHIA TECHNICAL SERVICES

Gerald Collins, representing Appalachia Technical Services, and Tom Baungarth with Cumberland Resources, addressed the Board regarding a proposed abandonment of the northernmost portion of State Route 600 which does not have any residents.  It is understood that this is an “in place” abandonment and the road will have attendants set up to ensure safe access through the mining area adjacent to the road, and an alternate route is available to those who may need to access property or facilities that adjoin Rt. 600. 

Mr. Collins noted that letters of support have been received from those with interest in the proposed abandonment.

Chairman Shortt asked for copies of the letters of support for Board review and for file.

IN RE:  YOUTHBUILD PROGRAM

Karli McNiel, Manager of the YouthBuild Program, spoke on behalf of Paul Kuczko who was unable to attend the meeting.  Ms. McNiel addressed the activities of the YouthBuild Program and noted that one of the requirements for graduation is that the student must attend one of the Board of Supervisors meetings.  Several students came forward with a report of their achievements and their future goals since being involved with the YouthBuild Program.

IN RE: PUBLIC HEARING – E-911 ROAD NAMES

A public hearing was duly advertised for this date to receive citizens comments regarding the nine (9) additional E-911 road names.

There being no one to speak regarding the proposed road names, the public hearing was closed.

IN RE:  PUBLIC HEARING –CLOSURE ON PORTION OF RT. 610

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposal from Estes Brothers Construction to close a section of Rt. 610.

There being no one to speak the public hearing was closed.

IN RE:  PUBLIC HEARING-ORDINANCE E-911 ADDRESSING SYSTEM

A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed ordinance establishing an E-911 Addressing System for Wise County.

Jessica Swinney, Geographic Information Officer for Wise County GIS Department, gave an overview of the proposed Ordinance Establishing an E-911 Addressing System that would further enhance the existing E-911 system with precise mapping to better equip the emergency services in responding to calls.  She explained that there would only be address changes for those citizens whose present address ends in A, B, or C.

There being no further comments, the public hearing was closed.

PUBLIC EXPRESSION

There was no one to speak during public expression.

IN RE:  ROAD AND HIGHWAYS

Jeff Sams, representing VDOT in the absence of Residency Administrator T.G. Branson, spoke regarding the proposed abandonment of a portion of Rt. 600, in Stonega.  VDOT has been approached by the Coal Company regarding this project and has no objection for this section of road to be eliminated from the State Highway System.  The project has no adverse impact on property owners and will enhance the mining operation.  He noted that there must be an advertisement for a “willingness” to hold a public hearing to allow public comments regarding the proposed abandonment.  

Mr. Sams further noted that VDOT is in agreement with the proposal submitted by Estes Brothers Construction to close a section of Rt. 610.

Board members provided needs in their districts for VDOT review.

IN RE:  CONSENT AGENDA

The following items were reviewed:

  1. Supplemental Resolution for financing capital items
  2. Resolution Opposing the Proposed Closing of the Norton VEC Office
  3. Proclamation National Preparedness Month
  4. Set public hearing (October 4 @ 6:00 p.m.) On a request for an amendment to Special Use Permit
  5. Set public hearing (October 4 @ 6:00 p.m.) on a proposed amendment to Animal & Fowl Ordinance

IN RE:  TACOMA COMMUNITY CENTER

Julia Dillon, President of the Tacoma Community Center Board of Directors, gave a brief history of the Tacoma School and how it became the Tacoma Community Center.  She reviewed the goals and achievements of the Center that is constantly used by County residents.  The center is designated as a 501© 3 organization and is listed on both the Registry of Virginia’s Historic Landmarks and the National Registry of Historic Landmarks.

Ms. Dillon made a request to the Board for funding to assist with electrical upgrades and other necessary repairs of the Tacoma Community Center.

IN RE:  STORAGE BUILDING

Administrator Skinner explained the desperate need for storage space for the County offices and the Maintenance Department.  The storage space that has been used by the County is no longer available.  Maintenance needs space for welding, painting, housing for lawn mowers, snow plow, and tools for every day operations, as well as other office storage needs.

Some undevelopable land in the Esserville Industrial Park has been sighted as a possible site for a storage building of 10,000 sq. ft. for an approximate cost of $150,000.

IN RE:  INTERNAL CONTROL POLICY

Assistant County Administrator Shannon Scott explained to the Board that this Internal Control Policy is now mandated.  The purpose of this document is to see that there is set in place by management, sufficient controls to protect the assets of Wise County against the danger of loss or misuse and to be an aid in the process of producing reliable financial reports.  This is a “work in progress” and over the next six to twelve months there will be changes made as changes are recognized and as directed by the auditors to better protect against fraud and to protect the County’s assets.  The County auditor and legal counsel have reviewed the policy with suggested changes that have been incorporated into the document.

Localities are forced to adopt such policy because of recent and forthcoming “Statements of Auditing Standards” (SAS 112) already published and (SAS 104-111) which will be published soon.  These statements of auditing standards are the result of the combined efforts of the AICPA (American Institute of Certified Public Accountants) and the GASB (Governmental Auditing Standards Board).

IN RE:  OTHER ITEMS REVIEWED

The following items were reviewed.

  1. Appointees for Community Criminal Justice Board
  2. Budget Amendments #8 thru #11
  3. Appointments
  4. Change of October Workshop meeting place
  5. County Attorney’s Report
  6. County Administrator’s Report

IN RE:  BOARD COMMENTS

There were brief comments from Board members.

Supervisor Robbins asked that the County Administrator write a letter to the School Board and have them place, as one of the options, air conditioning in the schools and the amenities that go with it (electrical upgrades and windows) to see what can be done to alleviate the heat problem and further that the cost for this option be provided.  He further alluded to the health hazard that is related to the extreme heat conditions in the schools.  He asked that this be relayed to the School Board before its next meeting which will be on Monday the 17th.

ADJOURN

There being no further business the meeting adjourned at 7:20 p.m.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

___________________________            ______________________________________

Glen A. Skinner, Clerk              Ronald L. Shortt, Chairman

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