Board of Supervisors - June 14, 2007 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, June 14, 2007 at 6:00 p.m. in the Board of Supervisor meeting room located in the Wise County courthouse.  The following were present:

Honorable Ronald L. Shortt – Chairman
Honorable Virginia Meador
Honorable John W. Peace, II
Honorable Robert R. Adkins
Honorable Robert E. Robbins
Honorable Leland Branham
Honorable Steve Bates, members of said Board and
Glen A. Skinner – County Administrator
Shannon C. Scott – Assistant County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

ABSENT

Honorable Fred A. Luntsford

PRAYER

T. G. Branson led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by Robby Robbins, seconded by John W. Peace, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  AGENDA / ADDITIONS

The following items were reviewed for addition to the June 28th meeting:

  1. Inmate Litter Crew Agreement

  2. Year End Budget Amendments #69 thru #73

A motion was made by Leland Branham, seconded by Bob Adkins, to approve the agenda with the additions for the June 28th meeting.  The motion was unanimously approved.

IN RE:  PUBLIC HEARING /COUNTY FY 2007-08 BUDGET

A public hearing has been duly advertised for this date to receive citizens’ comments regarding the proposed County annual FY 2007-08 budget.

There was no public comment regarding the proposed budget.

There being no comments the public hearing was closed.

IN RE:  PUBLIC EXPRESSION

Harold Greear, a resident of the Pound area, voiced his concerns regarding the use of coal severance money on the Coalfield Expressway Project.

IN RE:  ROADS AND HIGHWAYS

Residency Administrator T. G. Branson gave a status report on the construction project located in the Southern Section of Big Stone gap.

Board members provided needs in their districts for VDOT review and response.

IN RE:  RESOLUTION APPROVING COAL & GAS ROAD ANNUAL PLAN

A motion was made by John Peace, seconded by Steve Bates, to adopt the resolution approving the Coal & Gas Road Annual Plan for Roads and Bridges 7-1-07 thru 6-30-08.  The motion was unanimously approved.

RESOLUTION #              2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION NAMING BRIDGE DANIEL WEBSTER DOTSON

A motion was made by Virginia Meador, seconded by Bob Adkins, to adopt the Resolution Naming of Bridge on Rt. 83 Daniel Webster Dotson Memorial Bridge.  The motion was unanimously approved.

RESOLUTION #                 2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  CONSENT AGENDA

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the consent agenda as follows:

IN RE:  PUBLIC HEARINGS

  1. July 5, 2007 @ 6:00 p.m. on a request for Conditional Change of Zoning & Special Use Permit

  2. July 5, 2007 @ 6:00 p.m. on a proposed Ordinance for the Disposition of Unclaimed Property in Possession of Wise County Sheriff

IN RE:  TIME CAPSULE MOU

Ratified the Memorandum of Understanding (MOU) regarding the Time Capsule.

The motion to approve the consent agenda was unanimously approved.

IN RE:  AUDIT – FY 2005-06

A motion was made by Bob Adkins, seconded by John Peace, to approve the County FY 2005-2006 Audit ending June 30, 2006.  The motion was unanimously approved.

IN RE:  E-911 ROAD NAME ADDITIONS

A public hearing was held on June 7 to receive citizens’ comments regarding eight (8) proposed E-911 road names.  There was no opposition to the proposed names.

A motion was made by Robby Robbins, seconded by Leland Branham, to approve the eight (8) E-911 road name additions as presented.  The motion was unanimously approved.

IN RE:  SECURITY PROCESSING FEE ORDINANCE AMENDMENT

A public hearing was held on June 7 to receive citizens’ comments regarding the proposed amendment to the Wise County Security Processing Fee Ordinance.  There was no public opposition to the proposed amendment.

A motion was made by Steve Bates, seconded by Leland Branham, to approve the amendment to the Security Processing Fee Ordinance #3-2002 whereby the $5.00 fee assessment is increased to $10.00.  The motion was unanimously approved.

ORDINANCE #3-2002 AMENDMENT

(Said amendment is on file in the County Administrator’s Office)

IN RE:  BUDGET AMENDMENTS #64 THRU #68

A motion was made by John Peace, seconded by Bob Adkins, to approve the following budget amendment:

No. 64:  Source of Revenue – Va Compensation Board Technology Trust Funds –  $34,180.00
              Expenditure (2106) Clerk of the Circuit Court (505829) – $34,180.00
No. 65:  Source of Revenue – Savings from (1204) Legal Services (505308) General Liability Insurance – $4,044.00/
             Source of Revenue 1/3 Dominion Application Fee Refund (1/3 x $2500.00) – $833.34
              Expenditure (1204) Legal Services (501001) Salaries & Wages – $4,877.34
No. 66:  Source of Revenue – 1/3 Dominion Application Fee refund (1/3x $2500.00) – $833.33
              Expenditure (3401) Building & Zoning (501001) Salaries & Wages – $833.33
No. 67:  Source of Revenue – 1/3 Dominion Application Fee Refund (1/3 x $2500.00) – $833.33
              Expenditure (8100) Economic Development (501001) Salaries & Wages – $833.33
No. 68:  Source of Revenue – DMV STOP Grant – $2,390.00
              Expenditure (1213) Treasurer (507001) Machinery & Equipment – $2,390.00

The motion to approve the budget amendments #64 thru #68 was unanimously approved.

ADMINISTRATOR’S REPORT

Administrator Skinner reported that a new phone system is being installed in the courthouse. 

 Mr. Skinner was asked to get an update on cell phone service for the Pound and St. Paul areas and to review the VACo web site for savings on office supplies,

IN RE:  CLOSED SESSION

A motion was made by Robby Robbins, seconded by John Peace, to go into closed session to discuss personnel as permitted by Section 2.2-3711(A)(1) of the Code of Virginia.  The motion was unanimously approved.

After a brief closed session, a motion was made by John Peace, seconded Robby Robbins, to reconvene the regular meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION – CLOSED SESSION

Supervisor Robbins read the certification for closed session.

A motion was made by John Peace, seconded by Virginia Meador, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #                   2007

(Said resolution is on file in the County Administrator’s Office)

Chairman Shortt stated that no action will be taken on the personnel matter discussed in closed session.

BOARD COMMENTS

Brief comments were made from Board members.

IN RE:  CONTINUED MEETING

There being no further business, a motion was made by Robby Robbins, seconded by Steve Bates, to continue this meeting until Thursday, June 28 @ 5:00 p.m.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

____________________________            ______________________________________
Glen A. Skinner, Clerk                            Ronald L. Shortt, Chairman
 

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