Board of Supervisors - May 10, 2007 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, May 10, 2007 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Ronald L. Shortt – Chairman
Honorable Steve Bates – Vice-Chairman
Honorable Virginia Meador
Honorable Robert R. Adkins
Honorable John W. Peace, II
Honorable Robert E. Robbins
Honorable Leland Branham
Honorable Fred A. Luntsford – members of said Board and
Glen A. Skinner – County Administrator
Shannon C. Scott – Assistant County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

T. G. Branson led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

MINUTES

A motion was made by John Peace, seconded by Virginia Meador, to approve the minutes as presented.  The motion was unanimously approved.

IN RE:  AGENDA

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the agenda as presented.  The motion was unanimously approved.

IN RE:  SHERIFF’S DISPATCH ACCREDITATION

Ken Crumpler, Communication Coordinator for the Virginia Office of Emergency Medical Services, came before the Board to honor Wise County’s Communications Center.  The Office of EMS views the Dispatcher as the first, First Responder.  He gave an overview of the Dispatcher’s duties, qualifications and the important role this person plays in each caller’s need.

Mr. Crumpler presented to Sheriff Oakes and Major Vanover, from the Office of EMS, a certificate of Accreditation for the Wise County Central Dispatch Office.  He noted that Wise County is only one of sixteen jurisdictions in the Commonwealth that has this accreditation from the Office of EMS.

Mr. Crumpler praised the Sheriff’s Department and its employees for its professionalism and dedication to the citizens of Wise County.

Sheriff Oakes voiced his appreciation to the dispatchers and the high quality of work each one delivers under stressful circumstances.   

IN RE:  COUNTY BUDGET FY 2007-2008

Assistant County Administrator Shannon Scott provided each Board member with a copy of the proposed FY 2007-2008 budget with summary exhibits.  The original budget requests total $48.4 million.  With some needed adjustments such as Regional Jail, School Operations, courthouse improvements, the sewer fund and the debt service for improvements, made the total requests $49.6 million.  The reductions on requests and cuts made to the budget total $47.2 million.  Last year’s budget was $44.4 million which means there is an increase of $2.7 over last year’s budget.  Of this $2.7 million increase, about $1.2 or $1.3 million are extraordinary items that will occur only one time.  These items include land purchase for the Dominion Project, courthouse improvements, and police vehicles.  There was some discussion about the option of paying cash for the capital improvements and purchases or financing.  There was also some discussion about the increase in local costs.
 
IN RE:  PUBLIC EXPRESSION

Walter Crouse cautioned the Board to go slowly with the construction of the proposed power plant with Dominion Energy.  He asked that Dominion’s request be tabled for further approval with DEQ.  No approval has yet been given by DEQ on several ongoing tests and the Board’s approval to proceed is premature.  Mr. Crouse asked that more thought be given to the many uses of flyash, which could bring much revenue and jobs to our county instead of placing the flyash in the landfill.  He asked that consideration be given to the concerns of citizens regarding air and water pollution.    

Regarding whether the schools should consolidate or renovate, Mr. Crouse stated that the County should go regional which would solve a lot of problems that now exist.  He noted that other counties have tried this concept and it works.

Ann Wade, a teacher of 27 years, asked the Board to give the School Board all funds requested.  She explained the “after hours” of work that teachers must do and the summer vacation with no pay.  The WCEA have tried for several years to get an increase in the supplement that is paid to teachers that have advanced degrees.  To keep these teachers in our schools, they must be compensated for their work that goes beyond their duties as teachers.

There being no further comments, the public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Highway Residency Administrator T. G. Branson gave a brief update on the status of the Kent Junction Bridge.

Board members provided needs in their districts.

IN RE:  CONSENT AGENDA

A motion was made by Fred Luntsford, seconded by Leland Branham, to approve the consent agenda as follows:

IN RE:  PUBLIC HEARINGS

  1. Set public hearing (June 7 – 6:00 p.m.) on a proposed amendment to Ordinance for Adoption of Security Processing Fee

  2. Set public hearing (June 7 – 6:00 p.m.)  on eight (8) proposed E-911 road name additions

IN RE:  RESOLUTION – SIX YEAR IMPROVEMENT PLAN

Approved resolution supporting inclusion of Primary Project in VDOT Six Year Improvement Plan

The motion to approve the Consent Agenda was unanimously approved.

RESOLUTION #                       2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  ANGEL CARE AMBULANCE SERVICE

A motion was made by John Peace, seconded by Bob Adkins, to deny the request from Jack Kiser, owner of Angel Care Ambulance Service, for a permit to operate Angel Care Ambulance Service in Wise County.  The motion was unanimously approved.

Supervisor Adkins stated that a new ambulance service would infringe and possibly place a hardship on those local establishments that have been faithful to this area for years in providing this service.

Supervisor Peace stated that there is no moratorium for reapplying and it will give more time to pursue MOU’s with other ambulance services.

IN RE:  FCCLA – COEBURN HIGH SCHOOL

A motion was made by Leland Branham, seconded by Robby Robbins, to donate $200.00 to the Coeburn High School FCCLA to be used toward their expenses to compete in the National STAR events competition.  The motion was unanimously approved.

IN RE:  CHANGE OF ZONING – SHERRI MEADE

A public hearing was held on May 3 to receive citizens comments regarding a request from Sherri Meade for a Change of Zoning on property located at 10118 Washington Road, Coeburn, VA for the purpose of setting up a dog grooming business, selling supplies, and for a future dog kennel.

There was no one to speak for or against the request.

County Attorney Mullins reported that a letter has been received from the Planning Commission stating that Ms. Meade’s zoning request has been reviewed and it was found that there was a mapping error and she is in the correct zone for this type of business.  All payments made by her to the Building and Zoning Department for permits have been returned.  Therefore, no action is needed by the Board.

IN RE:  CONDITIONAL CHANGE OF USE – JASON HUGHES

A public hearing was held on May 3 to receive citizens’ input regarding a request from Jason Hughes, Co-owner of the Golden Homestead, Inc., for a Conditional Change of Use on property located at 4300B Powell Valley Road, in Big Stone Gap, on Rt. 610 for the purpose of remodeling an existing structure as a seven (7) unit rental apartment building. 

There were no public comments regarding this request.

A motion was made by John Peace, seconded by Virginia Meador, to approve the request for the Conditional Change of Use as requested by Jason Hughes.  The motion was unanimously approved.

IN RE:  ORDINANCE #2-1988 AMENDMENT

A public hearing was held on May 3 to receive citizens’ comments regarding a proposed amendment to modify and/or clarify County Ordinance #2-1988.

Supervisor Meador asked Attorney Mullins if the County was premature in adopting this amendment.

Attorney Mullins stated that this amendment will only allow flyash coming from the Virginia City plant only.  This is one of the steps required by DEQ whereby Dominion must provide proof to DEQ that it is in compliance with County ordinances before they will approve the request for a permit.  Without approval from DEQ, the approval of the local application would become a moot point.  This amendment does not interfere with the section of the County ordinance prohibiting trash or other waste from outside the County. 

 A motion was made by John Peace, seconded by Bob Adkins, to approve the amendment to Modify and/or Clarify County Ordinance #2-1988 as presented.  The motion was unanimously approved.

ORDINANCE #2-1988 AMENDMENT

(Said amendment is on file in the County Administrator’s Office)

IN RE:  DOMINION ENERGY APPLICATION

A public hearing was held on May 3 to receive citizens’ comments regarding an Application by Dominion Energy, Inc. for a proposed solid waste management facility site in the Virginia City area of Wise County.

There were several citizens voicing their concerns that the power plant could contaminate the ground water, streams and air quality.  Other concerns include no approval from DEQ on the proposed landfill, and incomplete data on tests.  They also asked that the Board proceed cautiously and get advice from other areas that have the same type of power plant in place. 

A motion was made by Bob Adkins, seconded by John Peace, to approve the application submitted by Dominion Energy, Inc. for a proposed solid waste management facility site to be located in the Virginia City area of Wise County.  The motion was unanimously approved.

(Said Application is on file in the County Administrator’s Office)

IN RE:  MUTUAL AID MEMORANDUM OF UNDERSTANDING

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the Mutual Aid Memorandum of Understanding between UVA-Wise and the Wise County Emergency Operations Center for the purpose of providing mutual aid at the time of a declared disaster.  The motion was unanimously approved.

IN RE:  RESOLUTION – SUDDENLINK CABLE TRANSFER

A motion was made by Robby Robbins, seconded by Leland Branham, to approve the resolution transferring the Cable Franchise from Cebridge to JetBroadBand which includes a request for an Educational Access channel and an interconnect to network provider (fiber optic) when available.  The motion was unanimously approved.

RESOLUTION #                        2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AUDIT FIRM CONTRACT

A motion was made by Virginia Meador, seconded by John Peace, to authorize the County Administrator to execute the contract with the audit firm Larry D. Sturgill, LLC.  The motion was unanimously approved.

IN RE:  MORGAN KEEGAN CONTRACT

A motion was made by Bob Adkins, seconded by John Peace, to authorize the County Administrator to execute a contract with Morgan Keegan for financial advisory services for Wise County.  The motion was unanimously approved.

IN RE:  BUDGET AMENDMENTS

A motion was made by Leland Branham, seconded by Steve Bates, to approve budget amendments #52 thru #63 as follows:

#52 - Source of Revenue –Virginia State Compensation Board vacancy savings-$27,000
          Expenditures:  (3102) Sheriff-Law Enforcement (505408) Vehicles & Powered Equipment supplies - $27,000
#53 - Source of Revenue-Prior year fund balance - $10,254
          Expenditures: (4205) Refuse & Disposal (507010) Capital Outlay-$10,254
#54 - Source of Revenue-Prior year fund balance - $3,130.17
          Expenditures:  (9316) Non-Departmental (503008) Cable TV Public Access Channel 97 - $3,130.17
#55 - Source of Revenue – Division of Motor Vehicles STOP Grant- $3,500
           Expenditures: (1213) Treasurer (507001) Machinery & Equipment $2,513.06;
           (505401) Office Supplies - $986.94
#56 - Source of Revenue – (2201) Commonwealth Attorney (501003) Salaries & Wages Part-time - $600
          Expenditures: (2202) Victim Witness Protection (501001) Salaries & Wages $300
          (501003) Salaries & Wages Part-time - $300
#57 - Source of Revenue – Virginia State Compensation Board - $278.24
          Expenditures: (2201) Commonwealth Attorney (505401) Office Supplies-$278.24
#58 - Source of Revenue – Bank loan funds - $50,000
          Expenditures: (1213) Treasurer (507007) ADP Equipt. & Software - $50,000
#59 - Source of Revenue – IT Improvement Funds - $7,500
          Expenditures:  (1220) Automated Data Processing (507007) ADP Equipment & Software - $7,500
#60 - Source of Revenue – Virginia State Social Services Fund - $141,040; Federal  
          Social Services Fund $38,953; Prior year fund balance - $29,959
          Expenditures: (5301) Welfare Administration (505610) Contribution to local welfare - $209,952
#61 - Source of Revenue – Prior year fund balance - $18,000
          Expenditures:  (4302) Courthouse (503004) Repair & Maintenance - $18,000
#62 - Source of Revenue – Virginia State Compensation Board - $16,122.20
          Expenditures: (3102) Sheriff – Law Enforcement (503005) Maintenance Service Contract - $16,122.20
#63 - Source of Revenue – Virginia State Compensation Board - $1,123.87
          Expenditures: (3102) Sheriff – Law Enforcement (501002) Salaries & Wages-Overtime - $1,123.87

The motion to approve budget amendments #52 thru #63 was unanimously approved.

IN RE:  APPOINTMENT – LENOWISCO DISABILITY SERVICES BOARD

A motion was made by John Peace, seconded by Virginia Meador, to reappoint Gary Gilliam to the LENOWISCO Disability Services Board.  The motion was unanimously approved.

ADMINISTRATOR’S REPORT

Administrator Skinner thanked Mr. Scott for all his hard work and long hours that he has spent on preparing the budget.

BOARD COMMENTS

Board members voiced their appreciation to Mr. Scott and Mr. Skinner for all the hard work that has been put into preparing the budget.

Congratulations were given to the Sheriff’s Dispatch Department for its dedication and good work to the community

It was noted that on May 25 @ 10:30 a.m. the “time capsule” will be buried outside the courthouse.

IN RE:  CONTINUED MEETING

A motion was made by Fred Luntsford, seconded by Robby Robbins, to continue this meeting until Thursday, May 24 @ 5:00 p.m.  The motion was unanimously approved.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

____________________________            ______________________________________
Glen A. Skinner, Clerk                            Ronald L. Shortt, Chairman

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