Board of Supervisors - April 12, 2007 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on Thursday, April 12, 2007 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Ronald L. Shortt – Chairman
Honorable Steve Bates – Vice-Chairman
Honorable Virginia Meador
Honorable John W. Peace, II
Honorable Robert R. Adkins
Honorable Robert E. Robbins
Honorable Leland Branham
Honorable Fred Luntsford, members of said Board and
Glen A. Skinner – County Administrator
Shannon C. Scott – Assistant County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary

PRAYER

T. G. Branson led in prayer.

PLEDGE

All led in the pledge of allegiance to the flag.

IN RE:  MINUTES

A motion was made by Fred Luntsford, seconded by Leland Branham, to approve the minutes as presented.  The motion was unanimously approved.

AGENDA

A motion was made by Fred Luntsford, seconded by Leland Branham, to approve the agenda as presented.  The motion was unanimously approved.

IN RE:  PUBLIC EXPRESSION

Cathy Dotson and Melissa Wharton, representing the Appalachian Children’s Theatre, presented the Board with a photo of the courthouse at Christmas time.  Activities for the upcoming summer programs were reviewed with several fund raisers being mentioned that will provide scholarships for those children unable to pay for the summer events.

Jeannie Knight, representing the Library Gallery, explained the Library Gallery’s goals and its main purpose is to high light the local artists and encourage them to pursue their talents.  She asked that the Gallery be considered for funding during the County’s upcoming budget for FY 2007-2008.

Harold Greear, a resident of the Mill Creek area in Pound, addressed the Board regarding the proposed renovation / consolidation of the high schools.

Mary Ellen Kelly, a resident of the Hurricane section of Wise County, addressed the Board concerning a property dispute.

Hannah Morgan, a resident of the Appalachia area, invited Board members to do a fly over of Wise County to get an aerial view of the County and its terrain.
  
There being no further comments, the public expression period was closed.

IN RE:  ROADS AND HIGHWAYS

Residency Administrator T. G. Branson brought the Board up to date on the Kent Junction Bridge.

Board members provided needs in their districts for VDOT review.

IN RE:  CONSENT AGENDA

A motion was made by Fred Luntsford, seconded by John Peace, to approve the consent agenda as follows:

IN RE:  RESOLUTION WATCH FOR CHILDREN SIGNS

Approve resolutions “Watch for Children” signs on John’s Rd. and Old Mill Village Rd.

RESOLUTION #                 2007

(Said resolution on file in the County Administrator’s Office)

RESOLUTION #                       2007

(Said resolution on file in the County Administrator’s Office)

IN RE:  RESOLUTION REGIONAL WATER SUPPLY PLAN

Approved the resolution regarding Regional Water Supply Planning and Application for a FY 2008 Water Supply Planning Grant.

RESOLUTION #                    2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  RESOLUTION/NAPOLEON HILL ENTERPRISE PROJECT

Approved resolution for Compliance on the Napoleon Hill Enterprise Project

RESOLUTION #                     2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  PROCLAMATION / RESCUE AND FIRE VOLUNTEERS

Approved proclamation honoring our rescue and fire volunteers

(Said proclamation is on file in the County Administrator’s Office)

IN RE:  PROCLAMATION / VALLEY VOLUNTEER FIRE DEPARTMENT

Approved proclamation honoring the Valley Volunteer Fire Department

(Said proclamation is on file in the County Administrator’s Office)

IN RE:  PROCLAMATION / EARTH DAY

Approved proclamation designating April 22 as “Earth Day”

(Said proclamation is on file in the County Administrator’s Office)

IN RE:  PERPETUAL TRAIL AND RECREATIONAL EASEMENT

Authorized the County Administrator to execute the Perpetual Trail and Recreational Easement

IN RE:  COST ALLOCATION PLAN

Approval was given to ratify the County Administrator’s signature on the Contract with Maximus, Inc., for the completion of the Cost Allocation Plan

IN RE:  APPROPRIATIONS

Fourth quarter appropriations were approved.

IN RE: PUBLIC HEARINGS

  1. Set public hearing (6:00 PM – May 3) on a proposed Change of Zoning – Coeburn

  2. Set public hearing (6:00 PM – May 3) on a proposed Conditional Change of Use – Powell Valley Road

  3. Set public hearing (6:00 PM – May 3) on a proposed amendment to modify  and/or clarify Wise County Ordinance #2-1988

  4. Set public hearing (6:00 PM – May 3) on an Application by Dominion Energy, Inc. for a proposed solid waste management facility site in the Virginia City area of Wise County

The motion to approve the consent agenda was unanimously approved.

IN RE:  ANGEL CARE AMBULANCE SERVICES

Jack Kiser, owner of Angel Care Ambulance Services, gave his apologies to the Board and to the County Administrator for his actions at the March meeting and for not following the proper procedures to provide ambulance care in Wise County.

Mr. Kiser provided a letter which stated that his agency is offering services as a mutual aid to all of the Wise County volunteer rescue squads at no cost.  His agency agrees to not bill for services when dispatched on a 911 emergency call which he says will enhance the emergency service responders in Wise County.

Mr. Kiser requested a continuance of certification approval for a period of thirty days to allow him more time to obtain the items that have been requested by the Board.

Attorney Mullins explained that she has spoken with the County attorneys of Washington County and Russell County where Angel Care Services have been offered, and there have been no reports of concerns.  Also, Mr. Kiser has asked for a continuance on his request to give him an opportunity to speak to the local rescue squads since there has been a lack of communication or miscommunication between the two parties.

A motion was made by Bob Adkins, seconded by John Peace, to continue this request until the May meeting to allow Mr. Kiser ample time to obtain the items he needs to bring his ambulance service into compliance.  The motion was unanimously approved.

IN RE:  PUMP AND HAUL

Attorney Mullins recommended that the Board consider a “temporary” pump and haul permit with the restrictions as previously discussed, being attached to any permit that is issued.  These restrictions will be prepared for review by the Board.  The Health Department is in the process of checking the site for the possible installation of a non-conventional system, which is yet to be determined.  Ms. Adams has stated that waiting another month for a response from the health department would not be a problem for her.

Virginia Adams addressed the Board requesting a “temporary” pump and haul permit which would allow her time to access the property on which she is being allowed to place a trailer and ascertain whether or not she will be staying there permanently.  Ms. Adams advised that the Health Department has given her permission to hook onto her sister’s septic system after some minor upgrades have been made.  However, due to her sister’s financial difficulties, she has been placed on a waiting list with RADA for possible funds to correct these problems.  She noted that another thirty day delay would not create a problem for her.

A motion was made by John Peace, seconded by Steve Bates, to table this request until the May meeting.  The motion was unanimously approved.

IN RE:  RESOLUTION / AMENDMENT OF CONSORTIUM BY-LAWS

A motion was made by John Peace, seconded by Leland Branham, to adopt the resolution amending the consortium by-laws reconstituting the local Workforce Investment Board as provided for  in Article II, Section B.3 and under Section 117 [c] of the Act and any applicable agreements.  The votes were as follows:

Supervisor Meador was concerned that by reducing the membership some counties would have less representation on the Board than others which would leave them with less voting power.

Supervisor Bates stated that this concern was discussed and has been resolved.
 
Aye-    Bob Adkins             Nay-None    Abstain – Virginia Meador
            John Peace
            Robby Robbins
            Leland Branham
            Fred Luntsford
            Ronnie Shortt
            Steve Bates

RESOLUTION #                          2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  ORDINANCE – WISE COUNTY PUBLIC SCHOOLS FY 2007-08 BUDGET

A public hearing was held on Thursday, April 5, 2007 to receive citizens’ comments regarding the proposed Ordinance Approving Wise County Public Schools FY 2007-2008 Budget by Expenditure Classification / Category.

There were two citizens that spoke regarding the proposed ordinance.

A motion was made by John Peace, seconded by Robby Robbins, to adopt the Ordinance Approving Wise County Public Schools FY 2007-2008 Budget by Expenditure Classification / Category.

Supervisor Meador asked Attorney Mullins if the Board was on solid ground legally with this ordinance, and if the Board can ask for this information without question.

Attorney Mullins stated that this ordinance is asking for additional information that will assist the Board in doing the categories.  The budget will be adopted by category which has been done for several years.  The SOQ component of the ordinance is for this Board’s consideration only.  It is not part of the budget adoption.  It will be used for consideration when adopting the categories.  The final form will be adopted as an ordinance rather than a resolution. 

She further noted that there is a State statue as well as Attorney General’s opinions from other school boards that have looked at this over the past fifteen years.

The motion to approve the ordinance was unanimously approved.

ORDINANCE #                         2007

(Said ordinance is on file in the County Administrator’s Office)

IN RE:  RESOLUTION – ECONOMIC IMPACT STUDY

A motion was made by John Peace, seconded by Bob Adkins, to approve the resolution requesting the Wise County IDA to prepare and submit a grant application to the VCEDA for funding to defray the cost to assess the economic and community impact of a coal-fired power plant in Wise County.  The motion was unanimously approved.

RESOLUTION #                          2007

(Said resolution is on file in the County Administrator’s Office)

IN RE:  AUDIT RFP REVIEW COMMITTEE

A motion was made by Bob Adkins, seconded by Fred Luntsford, to authorize the County Administrator to select an Audit RFP Review Committee.  The motion was unanimously approved.

IN RE:  SOLID WASTE / LANDFILL / COAL EVALUATION COMMITTEE

A motion was made by Bob Adkins, seconded by Fred Luntsford, to authorize the County Administrator to select a Solid Waste / Landfill / Coal Evaluation Committee.  The motion was unanimously approved.

Chairman Shortt appointed Bob Adkins and Fred Luntsford to set on that committee.

IN RE:  BUDGET AMENDMENTS #49-51

A motion was made by Fred Luntsford, seconded by Steve Bates, to approve the following budget amendments:

#49   Source of Revenue-Prior year fund balance - $5,700.00
            Expenditures:  (9316) Non-Departmental (503008) Cable TV PUB Access Channel 97 - $5,700.00

#50   Source of Revenue-Virginia Department of Corrections – $17,004.00
            Expenditures:  (8170) SWVA Community Corrections (501001) Salaries & Wages – $809.00;
            (502001) FICA – $638.00;
            (502002) Retirement–VRS – $10,045.00;
            (502005) hospital/medical plans – $5,844.00;
            (503002) Professional Services–Other – $4,000.00;
            (503009) Services from other Governments – $1,000;
            (505201) Postal services – $200.00;
            (505412) Education & Recreation – $200;
            (505415) Miscellaneous – $235.00;
            (505506) Travel – $4,000;
            (507001) Machinery & Equipment – $236.00;
            (508002) Lease / Rent of building – $1,091.00

#51   Source of Revenue – Prior year fund balance – $5,000.00
            Expenditures:  (1102) Community Organizations / Events (505804) Discretionary Funds – $5,000.00

The motion to approve the budget amendments was unanimously approved.

IN RE:  APPOINTMENT – REDEVELOPMENT AND HOUSING AUTHORITY

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to appoint Jim Flanary to fill the unexpired term of Ben Cooper on the Redevelopment and Housing Authority.  The motion was unanimously approved.

IN RE:  APPOINTMENT – COMMUNITY POLICY AND MANAGEMENT BOARD

Leland Branham nominated Teena Ray to fill the unexpired term of Carolyn S. Jones on the Community Policy and Management Board.

John Peace made a motion that nominations cease.

Teena Ray was appointed by acclamation to fill the unexpired term of Carolyn S. Jones on the Community Policy and Management Board.

IN RE:  EXTREME LINE CENTRAL ACCOUNTING AND PURCHASING

Supervisor Peace stated that one of the topics he would like to explore is an extreme line central accounting and purchasing.  He provided Board members with a survey that came from the Virginia Institute of Government for extreme line central accounting and purchasing which includes schools, County government and Social Services.  As the County strives to be more efficient with its tax dollars, this is another area that can be considered.  He reviewed the survey which provided information on cost savings that have been reaped by different counties by controlling expenditures, extreme efficiencies, consolidation of staff rather than duplication, and improved cash flow management. 

ATTORNEY’S REPORT

Attorney Mullins reported that she and Mr. Scott met with Ron Vicars in regard to the School Budget that was very informative.  A request will be made for the School Board to present its budget to the Board at its May 3 meeting with the County budget being presented at the May 10 meeting.

She further acknowledged that she and Building Official Robert Mullins are working thru the Dominion Application that is set for a public hearing on May 3.

COUNTY ADMINISTRATOR’S REPORT

Administrator Skinner brought to the Board’s attention that Supervisor Meador had been given the Leadership in Philanthropy Award by MECC.  This award is designed to recognize the vital role of community college supporters.

Also, funding agencies are being contacted regarding possible funding assistance in meeting the security issues that were presented by Judge Wills at the last meeting.   After speaking with Judge Carico and Judge Dotson, it was noted that they too have concerns about these same issues. 
 
BOARD COMMENTS

Board members spoke briefly on cleaning up Wise County, upcoming meetings and the need for cell phone towers for Pound, St. Paul, and Appalachia areas.     

ADJOURN

A motion was made by Steve Bates, seconded by Leland Branham, to adjourn the meeting.

ATTEST:                                             WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________            ______________________________________
Glen A. Skinner, Clerk                              Ronald L. Shortt, Chairman

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