Board of Supervisors - July 7, 2005 Workshop Meeting

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The Wise County Board of Supervisors met in a Workshop meeting on Thursday, July 7, 2005, at 6:00 p.m. in the Estonoa Learning Center located in St. Paul.  The following were present:

Honorable Fred Luntsford - Chairman

Honorable Ronnie Shortt - Vice-Chairman

Honorable Robert R. Adkins

Honorable Steve Bates

Honorable Virginia Meador

Honorable John W. Peace II

Honorable Leland Branham

Honorable Robert Robbins - members of said Board and

Glen A. Skinner - County Administrator

Shannon C. Scott - Assistant County Administrator

Karen T. Mullins - County Attorney

Annette Underwood - Executive Secretary

 

PRAYER

T. G. Branson led the Board in prayer.

 

PLEDGE

All led in the pledge of allegiance to the flag.

 

IN RE:  TRANSFER STATION CONSTRUCTION BIDS / JOYCE ENGINEERS

Evan Andrews, representing Joyce Engineers, stated that the sealed bids for the transfer station were opened on June 30, 2005 with Quesenberry, Inc. being the only bidder.  Quesenberry's bid was $905,000, which is $100,000 more than budgeted. This price could possibly decrease with the County participating in some of the earthwork. 

With the landfill nearing capacity, Mr. Andrews recommended that the Board not re-bid and the contract be awarded to Quesenberry's despite the high bid and lack of other bidders.  With the current time schedule, construction of the transfer station should be completed around Thanksgiving.  At the current phase of operations, the landfill will be full in February 2006.

Board members voiced questions of concern regarding only one contractor having submitted a bid, the expense involved, and the time crunch facing the County on remaining space in the landfill.

Mr. Andrews stated that seven contractors attended the pre-bid conference but since this project requires specialized concrete work, metal fabrication, excavation and lots of other earthwork, they decided against bidding.

Supervisor Robbins suggested expanding a small section of the landfill.

Mr. Andrews noted the timely permitting process and actual construction, which could take up to four years.  However, this is an option that could be revisited at a later date.

After further discussion on possible options, Chairman Luntsford asked the Board to be prepared to award the contract at the next meeting.

 

IN RE:  PROCLAMATION - TEAM ESTONOA

Supervisor Branham presented a proclamation to Team Estonoa saluting the St. Paul High School students for their dedication and diligent work in preserving a natural resource-Wetlands Estonoa Learning Center Project.

Matt Jordan, Hunter Lambert, Chris Grant, and Destiny Leonard provided a power point presentation with a brief history on the different phases of construction of the Wetlands Estonoa Learning Center.

Terri Vincel expressed her appreciation to the Board for its assistance in getting the Center constructed, which has been established as an environmental learning center for their school, community, county, and state.  She further noted that Team Estonoa received the 2004 EPA Region III Presidential Environment Youth Award and received the award in the White House from President George W. Bush.

 

IN RE:  PUBLIC HEARING-AMENDMENT TO VIRGINIA INDOOR CLEAN AIR ACT

A public hearing was duly advertised for this date to receive citizens' input regarding a proposed amendment to County Ordinance #5-1990 Virginia Indoor Clean Air Act.

There was no one to speak in opposition to the proposed amendment.

The public hearing was closed.

 

IN RE:  PUBLIC HEARING-LAND SWAP-LIBRARY PROPERTY-TOWN OF WISE

A public hearing was duly advertised for this date to receive citizens' input regarding a proposed land swap between the LP Regional Library / Wise County and Bevton LLC whereby the County would convey land to Bevton LLC in the back of the apartment complex located at 401 Norton Road, in exchange for land in front, along Wise/Norton Road, near the Library entrance.

There being no public input, the public hearing was closed.

 

IN RE:  PUBLIC EXPRESSION

Muiread Craft, Project Coordinator for the Guest River Restoration Project, provided a brief update on community participation in the Guest River Restoration Project.

Ms. Craft stated that her position with the LP Soil and Water Conservation District will be terminated as of August 4 until further funding becomes available.  She asked the Board for funding in the amount of $2,000, which will allow sufficient time for a response on future funding of her position.  She noted that if there is no Project Coordinator, there is no one to oversee an implementation plan for improving water quality in the Guest River and its tributaries nor anyone to write a grant application seeking water quality improvements.

Robby Robbins asked that this item be placed on the July 14th agenda for discussion.

Mayor Jack Kiser thanked the Board for its financial support in getting the Estonoa Learning Center constructed.  He praised the youth for their commitment in constructing the Learning Center and their determination to complete the project.

Mayor Kiser also asked the Board to consider opening the next cell in the landfill instead of shipping the garbage out.

There being no further comments, the public expression period was closed.

 

IN RE:  ROADS AND HIGHWAYS

T.G. Branson, Highway Resident Engineer, announced that the traffic light at Tacoma is near completion.

Board members voiced needs in their area for VDOT review.

 

IN RE:  CONSENT AGENDA

The following items were reviewed and discussed:

(1) Set public hearing (6:00 p.m. August 4) on a proposed amendment to Wise County Subdivision Ordinance

(2) Set public hearing (6:00 p.m. August 4) on four (4) proposed E-911 road names

(3) Resolution Approving Planning District One Behavioral Health Services Performance Contract

(4) First Quarter Appropriations

(5) Budget Amendments

No. 1: Revenue source Wireless E-911 Road Grant-Prior year fund balance $22,799.11.  Expenditure GIS budget (1230) part-time salaries & wages $20,870.78 (501003) and ADP equipment $1,928.33 (507007)

No. 2:  Revenue source Library of Virginia Grant - $9,915.00.  Expenditures- Clerk of Circuit Court Budget (2106).  Grant expenses $9,915.00 (505810)

No. 3: Transfer from IT Improvement Fund (24) to General Fund (11) for Data Processing (1220).  ADP equipment (507007) $11,228.04

No. 4: Source of revenue-Phone Commission Fund $6,238.28.  Expenditures Law Enforcement Budget - Police supplies (3102-505409) $6,238.28

 

IN RE:  OTHER ITEMS REVIEWED AND DISCUSSED

(1) Appointments

(2) E-911 addresses -Timmons Group- Change Order #2

(3) Custom Communications/Adelphia transfer

(4) Transfer Station - Award of bid

(5) General Registrar - Salary Supplement

(6) Closed session - Personnel

(7) Board comments

 

ADJOURN

There being no further comments the meeting adjourned at 7:45 p.m.

 

ATTEST:                               WISE COUNTY BOARD OF SUPERVISORS

__________________     ___________________________________

Glen A. Skinner, Clerk       Fred A. Luntsford, Chairman

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