Board of Supervisors - June 9, 2005 Regular Meeting

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The Wise County Board of Supervisors met in a Regular meeting on June 9, 2005 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Fred Luntsford - Chairman

Honorable Ronnie Shortt - Vice-Chairman

Honorable Robert R. Adkins

Honorable Steve Bates

Honorable Virginia Meador

Honorable John W. Peace II

Honorable Leland Branham

Honorable Robert Robbins - members of said Board and

Glen A. Skinner - County Administrator

Shannon C. Scott - Assistant County Administrator

Karen T. Mullins - County Attorney

Annette Underwood - Executive Secretary

 

PRAYER

T. G. Branson led the Board in prayer.

 

PLEDGE

All led in the pledge of allegiance to the flag.

 

MINUTES

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to approve the minutes as presented.  The motion was unanimously approved.

 

IN RE:  AGENDA APPROVAL

The following items were asked to be added / deleted on the agenda:

Add to Consent Agenda

(1) Set public hearing (6:00 p.m. July 7) on a proposed amendment to Ordinance #5-1990 Virginia Indoor Clean Air Act (Smoking ordinance)

Add to New Business

(1) Budget for Circuit Court Judge's Office

(2) Award of bid on loader(s) for transfer station

(3) Transfer of funds from Capital Improvement Fund to Technology Improvement Fund - $25,000.00 (replace FMS server)

(4) Set public hearing (6:00 p.m. July 7) on proposed land swap (Library property)

(5) Wise County School Surplus

(6) Closed session-Section 2.2-3711A.5 (Prospective business)

(7) Continue Meeting

A motion was made by Leland Branham, seconded by John Peace, to approve the agenda to include the additions / deletions as presented.  The motion was unanimously approved.

 

IN RE:  PUBLIC EXPRESSION

There being no one to speak, the public expression period was closed.

 

IN RE:  ROADS AND HIGHWAYS

Highway Resident Engineer T. G. Branson stated that various sections of the County have been scheduled for paving.

Mr. Branson reviewed the following resolutions for Board approval:

 

IN RE:  RESOLUTION - REVENUE SHARING PROGRAM

A motion was made by Ronnie Shortt, seconded by Leland Branham, to adopt the resolution supporting the application for an allocation of $1,000,000 through VDOT Revenue Sharing Program.  The motion was unanimously approved.

RESOLUTION #              2005

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION - COAL & GAS ROAD ANNUAL PLAN 05-06

A motion was made by Bob Adkins, seconded by Steve Bates, to adopt the resolution as submitted by the Coal & Gas Road Improvement Advisory Committee approving the annual plan for roads and bridges for the period of July 1, 2005 thru June 30, 2006.  The motion was unanimously approved.

RESOLUTION #                2005

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION - WILLIAMS BRIDGE

A motion was made by Virginia Meador, seconded by John Peace, to adopt the resolution requesting Williams Road be added to the secondary system of state highways.  The motion was unanimously approved.

RESOLUTION #                  2005

(Said resolution is on file in the County Administrator's Office)

 

IN RE: CONSENT AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the consent agenda as follows:

 

IN RE:  DEVELOP GRANT FUNDS

The Treasurer was authorized to carry over DEVELOP grant funds balance as of June 30, 2005.

 

IN RE:  BUDGET AMENDMENT

Approved budget amendment No. 42:  Increase revenue Hazard Mitigation Grant - $3,000.00.  Increase expenditures - budget of Building and Zoning Office supplies $3,000.00

The motion was unanimously approved.

 

IN RE: REZONING/BOUNDARY ADJUSTMENT - BEAR CREEK SUBDIVISION

A public hearing was held on June 2 to receive citizens' comments regarding the proposed rezone/boundary adjustment for property consisting of 13.744 acres located in the Bear Creek Subdivision in the Hurricane section of Wise for the purpose of expanding the existing subdivision.

There was no public opposition to the proposed expansion.

A motion was made by Leland Branham, seconded by Bob Adkins, to approve the rezone/boundary adjustment for the Bear Creek Subdivision as part of Phase II of the subdivision expansion.  The motion was unanimously approved.

 

 IN RE:  REZONING - BIG STONE GLASS

A public hearing was held on June 2 to receive citizens' comments regarding the rezoning of property located at 2815 3rd Avenue East, BSG to expand the business of Big Stone Glass.

There was no public opposition to the proposed rezoning.

A motion was made by John Peace, seconded by Steve Bates, to approve the rezoning of property located at 2815 3rd Avenue East, BSG - for the purpose of expanding the existing business of Big Stone Glass.  The motion was unanimously approved.

 

IN RE:  E-911 ROAD NAME ADDITIONS

A public hearing was held on June 2 to receive citizens' comments regarding the four (4) proposed E-911 road names.

There was no public opposition to the proposed names.

A motion was made by Virginia Meador, seconded by Steve Bates, to adopt the four (4) E-911 road names as submitted.  The motion was unanimously approved.

(Said names are on file in the County Administrator's Office)

 

IN RE:  WISE COUNTY SCHOOL BOARD SURPLUS

As noted in the letter dated 6-9-05 from Nolan Kilgore, Interim Superintendent for Wise County Schools. the actual daily student membership exceeded the FY 2004-2005 budget projection by 83, which resulted in a surplus in excess of $200,000.00.   Due to the needs, as presented to the Board in the schools previous 2005-2006 budget presentation, the school is requesting that this surplus money be reallocated to the Wise County Schools' 2005-2006 Operations Budget to help in meeting those needs.

After discussion, a motion was made by Robby Robbins, seconded by Steve Bates, that the funds in the amount of $200,000.00 be reallocated to the Wise County Schools' 2005-2006 Operations Budget as requested.  The motion was unanimously approved. 

Supervisor Robbins asked that every effort be made to find funding for the LEOS program for the Sheriff's deputies.

 

IN RE:  CIRCUIT COURT JUDGE'S OFFICE BUDGET

During the preparation of the upcoming FY 2005-2006 budgets, Circuit Court Clerk Jack Kennedy requested combining the budget of the Circuit Court Judge's Office with the Circuit Court Clerk's budget.  In this proposed budget, the secretarial staff for the Circuit Court Judge and funding for that office would be placed in the Circuit Court Clerk's Office and under the supervision of the Circuit Court Clerk.

In a letter from Circuit Court Judge Tammy S. McElyea, she voiced her concerns of the detrimental effect that this proposed change would have on the citizens and attorneys that have matters before the Court.  She, therefore, asked that these positions and funds be reinstated as a separate category that remains, as it has for the past thirty years, under the direction of the Board of Supervisors and the Circuit Court Judge.

After discussion, a motion was made by Ronnie Shortt, seconded by Leland Branham, to approve the combining of the Circuit Court Clerk's budget and the Circuit Court Judge's Office budget as presented by Circuit Court Clerk Jack Kennedy.

Aye-     Steve Bates                  Nay-     Bob Adkins

            Ronnie Shortt                            Virginia Meador

            John W. Peace                          Robby Robbins

            Leland Branham

            Fred Luntsford

 

IN RE: COUNTY BUDGET FY 2005-2006

A public hearing was held on June 2 to receive citizens' comments regarding the proposed County budget for FY 2005-2006.

There was no public opposition to the proposed budget.

Administrator Skinner addressed the adjustments that were made to the County's FY 2005-2006 budget after the required advertisements, which did not exceed the percentage allowed.

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the FY 2005-2006 County Budget as presented.

Aye-     Steve Bates                  Nay-Virginia Meador

            Ronnie Shortt                      

            John W. Peace

            Leland Branham

            Bob Adkins

            Fred Luntsford 

            Robby Robbins

 

IN RE:  RESOLUTION - COUNTY BUDGET

A motion was made by John Peace, seconded by Ronnie Shortt, to adopt the resolution approving the Wise County budget for FY 2005-2006. 

Aye-     Bob Adkins                   Nay-     Virginia Meador

            Steve Bates

            Ronnie Shortt

            John W. Peace

            Fred Luntsford

            Leland Branham

            Robby Robbins

RESOLUTION #           2005

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION -WISE COUNTY PUBLIC SCHOOLS FY 2005-2006 BUDGET

This item will be addressed in the meeting to be continued later in the month.

 

IN RE:  WORKSHOP MEETING DATE CHANGE

A motion was made by Robby Robbins, seconded by Leland Branham, to hold the July Workshop at the Estonoa Learning Center in St. Paul.  The motion was unanimously approved.

A motion was made by John Peace, seconded by Ronnie Shortt, to hold the public hearings set for July 7 at the Estonoa Learning Center in St. Paul.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT- LONESOME PINE YOUTH SERVICES BOARD

A motion was made by Virginia Meador, seconded by John Peace, to reappoint Cecilia Robinette to the Lonesome Pine Youth Services Board.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT-PSA

A motion was made by John Peace, seconded by Virginia Meador, to appoint Ralph Gilley to the Wise County PSA.  The motion was unanimously approved.

 

IN RE:  BID - LOADER (S) FOR TRANSFER STATION

The following bids were received in the Office of the County Administrator for two (2) new loaders for the transfer station:

            McClung-Logan             $264,478.00

            Carter Machinery           $226,706.00

Administrator Skinner recommended the low bidder, Carter Machinery.

A motion was made by John Peace, seconded by Steve Bates, to accept the low bid of $226,706.00 from Carter Machinery for two (2) new loaders for the new transfer station.  The motion was unanimously approved.

 

IN RE:  TRANSFER OF FUNDS

A motion was made by Robby Robbins, seconded by Leland Branham, to transfer $25,000.00 from the Capital Improvement Fund to the Technology Improvement Fund to replace FMS server.  The motion was unanimously approved.

 

IN RE:  LONESOME PINE REGIONAL LIBRARY LAND SWAP

A motion was made by Ronnie Shortt, seconded by John Peace, to hold a public hearing on July 7, 2005 at 6:00 p.m. at the Estonoa Learning Center in St. Paul  to receive citizens' comments regarding a proposed land swap between the Lonesome Pine Regional Library / Wise County and Bevton LLC.  The motion was unanimously approved.

 

IN RE: CONTINUED MEETING DATE

A motion was made by Bob Adkins, seconded by Steve Bates, that the continuation date for this meeting be held on Thursday, June 16, 2005 at 6:00 p.m. in the Board of Supervisors meeting room.  The motion was unanimously approved.

 

IN RE:  CLOSED SESSION

A motion was made by John Peace, seconded by Ronnie Shortt, to go into closed session as permitted by section 2.2-3711A.5 of the Code of Virginia to discuss a prospective business.  The motion was unanimously approved.

After a short closed session, a motion was made by Ronnie Shortt, seconded by Steve Bates, to reconvene the regular meeting.  The motion was unanimously approved.

 

IN RE:  RESOLUTION - CLOSED SESSION

Supervisor Peace read the certification for closed session.

A motion was made by Robby Robbins, seconded by Steve Bates, to adopt the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #              2005

(Said resolution is on file in the County Administrator's Office)

 

IN RE: COUNTY ADMINISTRATOR'S REPORT

Administrator Skinner briefed the Board on the mandatory pre-bid meeting that was held on the Solid Waste Transfer Station at 1:00 PM, Thursday, June 9 for the various parties to share information, ask questions, and for contractors to attend and become eligible to bid on the project.

 

BOARD COMMENTS

Several Board members voiced their appreciation for team efforts that are being put forth toward economic development.

 

CONTINUE MEETING

A motion was made by Bob Adkins, seconded by Steve Bates, to continue the meeting until Thursday, June 16, 2005 at 6:00 p.m.  The motion was unanimously approved.

 

ATTEST:                                 WISE COUNTY BOARD OF SUPERVISORS

___________________     ___________________________________

Glen A. Skinner, Clerk          Fred A. Luntsford, Chairman

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