Board of Supervisors - August 12, 2004 Regular Meeting

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The Wise County Board of Supervisors met in a regular meeting on Thursday, August 12, 2004 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable John W. Peace, II - Chairman

Honorable Fred Luntsford - Vice-Chairman

Honorable Robert Adkins

Honorable Steve Bates

Honorable Ronnie Shortt

Honorable Virginia Meador

Honorable Leland Branham, members of said Board and

Edward L. Sealover - County Administrator

Shannon C. Scott - Assistant County Administrator

Karen T. Mullins - County Attorney

Annette Underwood - Executive Secretary

 

ABSENT

Honorable Robert Robbins

 

PRAYER

Kenny Robinson led the Board in prayer.

 

PLEDGE

All led in the pledge of allegiance to the flag.

 

MINUTES

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the minutes as presented.  The motion was unanimously approved.

 

IN RE:  APPROVAL OF AGENDA

Leland Branham asked that the Board place on the agenda for consideration the moving of the September Workshop meeting to the Coeburn Community Library.

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the agenda as presented with the addition as noted by Mr. Branham.  The motion was unanimously approved.

 

PUBLIC EXPRESSION

There was no one to speak during public expression.

 

IN RE:  RIVERVIEW SEWER EXTENSION

PSA Director Danny Buchanan addressed the Board regarding an extension to the Riverview sewer system.  Mr. Buchanan stated that PSA has received requests from eight potential sewer customers near Morgan Drive in the Riverview Section of Wise County.  Due to the income status of these customers, it is possible they would not be eligible for a self-help project.  However, these customers are willing to help with the installation of the line.  The projected cost would be approximately $60,000.  PSA has agreed to provide equipment and labor, which would leave a cost of $30,000 for materials.

Administrator Sealover advised the Board that an annual payback from eight customers would be $1,900.00 toward an investment of $30,000.  He further noted the past experience with the Riverview sewer customers that "presumably" would connect to the sewer but failed to do so which left the County having to subsidize payments out of the general fund.

After discussing possible funding sources, a motion was made by Bob Adkins, seconded by Leland Branham, to have PSA seek the assistance of LENOWISCO to find funding sources for this project.  The motion was unanimously approved.

Chairman Peace asked that they be kept apprised of the search for funding.

 

IN RE:  ROADS & HIGHWAYS

Kenny Robinson gave an update on construction throughout the County.

Board members voiced needs in their districts for review by VDOT.

Mr. Robinson reviewed the following resolutions:

Resolution Abandoning Certain Sections of Route 657

Resolution #               2004   

(Said resolution is on file in the County Administrator's Office)

 

Resolution Abandoning Certain Sections of Route 621

Resolution #           2004    

( Said resolution is on file in the County Administrator's Office)

 

Resolution Abandoning Certain Sections of Route 638

Resolution #               2004

(Said resolution is on file in the County Administrator's Office)

 

Resolution Abandoning Certain Sections of Route 612

Resolution #               2004

(Said resolution is on file in the County Administrator's Office)

 

Resolution "Children At Play" Signs/ Green Hollow Road  

Resolution #          2004

(Said resolution is on file in the County Administrator's Office)

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the resolutions as listed above.  The motion was unanimously approved.

 

IN RE:  CONSENT AGENDA

A motion was made by Leland Branham, seconded by Bob Adkins, to approve the consent agenda as follows:

 

IN RE:  PUBLIC HEARINGS

1)  Set public hearing (6:00 p.m. September 2) on a proposed ordinance approving the exemption of Blue Ridge Public Television from Certain Taxation

2)  Set public hearing (6:00 p.m. September 2) on a proposed Solid Waste Management Plan for Wise County                        

3)  Set public hearing (6:00 p.m. on September 2) on proposed new E-911 road name Additions

 

IN RE:  RESOLUTION / IDA / UVA-WISE / EXPLORE VENTURE PARK

Approved the resolution requesting the Wise County IDA to explore a venture park with UVA Wise.

RESOLUTION #        2004

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION / AGENT FOR STATE HOMELAND SECURITY GRANT

The County Administrator was designated as Applicant's Agent for the State Homeland Security Grant Program.

RESOLUTION #            2004

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  BUDGET AMENDMENT #2

Increased general fund revenues by $10,000 (Adelphia grant to towns); deposit in Channel 97 line item in non-departmental portion of the general fund budget

 

IN RE: TRANSFER FROM RESERVE FOR EMERGENCIES/CONTINGENCY

Transferred $26,676 to DSS; amount for CSA less than projected/budgeted

The motion to approve the consent agenda was unanimously approved.

 

IN RE: CONDITIONAL ZONING PERMIT/JOYEL MULLINS

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the conditional zoning permit as requested by Joyel Mullins for approximately 30,000 sq. ft. of property located on Cranes Nest Road for the purpose of establishing an auto repair shop and store.  The motion was unanimously approved.

 

IN RE:  TREASURER'S REQUEST FOR DMV STOP ADMINISTRATIVE CHARGES

A motion was made by Bob Adkins, seconded by Leland Branham, to approve the Treasurer's request to continue with the DMV STOP administrative charges with proceeds to be used for part-time position, etc.  The motion was unanimously approved.

 

IN RE:  RESOLUTION / COYOTE CONTROL PROGRAM

A motion was made by Ronnie Shortt, seconded by Virginia Meador, to approve the resolution supporting the grant application to the Tobacco Commission to provide funding for the Virginia Cooperative Coyote Control Program.  The motion was unanimously approved.

RESOLUTION #               2004

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  SCHOOL BOARD REQUEST / CIP FUND

A letter was received from Superintendent of Schools Dr. Michael Basham requesting the Board of Supervisors to approve the releasing of funds totaling $339,400 held by the Board in Capital Improvement Funds to the Wise County School Board, which would increase the amount in School Capital Outlay by $339,400.  This money will be used by the school system to cover costs to pay expenses incurred this summer in energy-related projects at five (5) schools.

A motion was made by Bob Adkins, seconded by Leland Branham, to release the funds.  The motion was unanimously approved.

 

IN RE:  BIDS / LANDFILL VEHICLES

The County solicited bids for :  1) a used l997-2004 road tractor; and 2) a new truck mounted knuckle boom loader with trash body.  Specs were advertised and bids were received with the following bids being received as the low responsive, responsible bidder on each vehicle:

Road tractor - Bresee Trucking Co., Inc.                        $30,000

Truck Mounted knuckle boom loader - Mid-State Equipment Co., Inc.     $82,780

A motion was made by Ronnie Shortt, seconded by Bob Adkins, to award the bid on the road tractor ($30,000) to Bresee Trucking Co., Inc., and award the bid on the truck mounted knuckle boom loader ($82,780) to Mid-State Equipment Co., Inc.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT / LONESOME PINE AIRPORT COMMISSION

Steve Bates nominated Phil Carter to fill the unexpired term of Gary Bevins on the Lonesome Pine Airport Commission.

There being no further nominations, Phil Carter was appointed to the LP Airport Commission.

 

IN RE:  APPOINTMENT / RECREATIONAL AUTHORITY (Coeburn Area)

A motion was made by Leland Branham, seconded by Bob Adkins, to appoint Allen Couch to the Recreational Authority.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT / REDEVELOPMENT & HOUSING AUTHORITY

Leland Branham made a motion to appoint John Markham to the Redevelopment & Housing Authority (District 4).  The motion was unanimously approved.

A motion was made by Virginia Meador, seconded by John Peace, to reappoint James Johnson to the Redevelopment & Housing Authority (Dist 3).  The motion was unanimously approved.

 

IN RE:  GRIEVANCE PANEL POOL

A motion was made by Fred Luntsford, seconded by Ronnie Shortt, to approve the following individuals as the County's Grievance Panel Pool:

1)       Valerie Colyer

2)       Chris Commes

3)       Loretta Mays

4)       Ezra Powers

5)       Ron McCall

6)       Dan Minahan

7)       Michael T. Mullins

8)       Randy Porter

9)       Sam Gilbert

The motion was unanimously approved.

 

IN RE:  APPOINTMENT / SOUTHWEST VIRGINIA REGIONAL LITTER TASK FORCE

A motion was made by Leland Branham, seconded by Bob Adkins, to appoint Ray Couch to the Southwest Virginia Regional Litter Task Force.  The motion was unanimously approved.

 

IN RE:  WORKSHOP MEETING DATE CHANGE

A motion was made by Leland Branham, seconded by Bob Adkins, to hold the September 2 Workshop meeting at the Coeburn Community Library, Coeburn, VA.  The motion was unanimously approved.

 

IN RE:  BOARD COMMENTS

There were few comments from Board members.

The County Administrator was directed to have the top twelve (12) Boards and Commissions bring before the Board a status report on its operations and activities.  The IDA was asked to make a report in September and the Airport Commission in October.

There was a question as to whether or not the $7,000 that was transferred to the County from the School Board would be placed in the Capital Improvements Fund.

Administrator Sealover noted that these funds were put into the General Fund but he will place on the agenda for September a budget amendment to transfer the money to Capital Improvements Fund.

 

ADJOURN

There being no further business, a motion was made by Steve Bates, seconded by Bob Adkins, to adjourn the meeting.  The motion was unanimously approved.

 

ATTEST:                                               WISE COUNTY BOARD OF SUPERVISORS

 

_____________________________  ___________________________________

Edward L. Sealover - Clerk          John W. Peace, II - Chairman 

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