Board of Supervisors - May 13, 2004 Regular Meeting

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The Wise County Board of Supervisors met in a regular meeting on Thursday, May 13, 2004 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable John W. Peace - Chairman

Honorable Fred Luntsford - Vice-Chairman

Honorable Robert R. Adkins

Honorable Steve Bates

Honorable Ronnie Shortt

Honorable Virginia Meador

Honorable Leland Branham

Honorable Robert Robbins - members of said Board and

Edward L. Sealover - County Administrator

Shannon C. Scott - Assistant County Administrator

Karen T. Mullins - County Attorney

Annette Underwood - Executive Secretary

 

PRAYER

All led in the Lord's Prayer.

 

PLEDGE

All led in the pledge of allegiance to the flag.

 

MINUTES

A motion was made by Leland Branham, seconded by Virginia Meador, to approve the minutes as presented.  The motion was unanimously approved.

 

IN RE:  APPROVAL OF AGENDA

A motion was made by Ronnie Shortt, seconded by Steve Bates, to approve the agenda with the following additions/deletions:

Deletions:            Presentation by Santek Environmental, Inc., Landfill Management Proposal

Additions:            Closed Session to discuss legal matters (potential litigation/contractor Dispute) regarding the new Animal Shelter as per Section 2.2-3711A.7.

                          Recess meeting to 5:50 p.m. Thursday, June 3 for the purpose of making a PSA appointment

The motion was unanimously approved.

 

PRESENTATION

Benjamin Meade was presented a Certificate of Appreciation for his work in the field of criminal justice while in the employment of Wise County.  Mr. Meade was named Wise County's first Criminal Analyst Deputy Clerk of Circuit Court.  He created Wise County's first crime map, completed a Geographic Information Systems professional certificate from MECC and received a Bachelor of Science in Criminal Justice at UVA Wise.

 

IN RE:  PUBLIC EXPRESSION

Jack Rodgers, a resident of Coeburn Mountain, voiced his opposition and disapproval of a zoning permit that was issued for a metal building that is to be used for a business directly across from this property.  Mr. Rodgers said this building would depreciate his property and was illegally constructed within a residential area.

Attorney Mullins informed the Board that she had seen the building as it was being constructed.  She stated that she would read the deed and advise the Board whether or not the building is legal.

Heather Edwards a resident of the Rocky Fork section of Wise County informed the Board that beavers were damming up the creek causing her property to flood during a heavy rain.  She asked for some assistance in getting rid of the beavers.

Ms. Edwards was advised that the State Wildlife Agency with Inland Fisheries has a trapper that will trap the beavers for her. 

Walter Crouse asked that the Board do its homework before contracting the landfill out to companies that say they can make the landfill a revenue generator.  He spoke briefly regarding the recent community effort to clean up the roadways in our area.

 

IN RE:  ROADS & HIGHWAYS

Highway Resident Engineer T. G. Branson gave a brief update on construction throughout the County. 

Board members presented requests from their constituents for Mr. Branson's review and comments.

 

IN RE:  CONSENT AGENDA

A motion was made by Bob Adkins, seconded by Leland Branham, to approve the Consent Agenda as follows:

 

IN RE:  PUBLIC HEARINGS

(1)   Proposed amendments to Building Code Ordinance #2-1975 pertaining to : frost line/snow load, electric service and certain footings

(2)   Proposed Erosion and Sediment Control Ordinance

(3)   Proposed Ordinance Establishing a Department of Geographic Information Sciences

(4)   Proposed Annual budget FY 2004-05

(5)   Proposed E-911 road name additions

(6)   Proposed ordinance Approving the Exemption of the LP Arts and Crafts Association, Inc. from Taxation

 

IN RE:  UTILITY EASEMENT/DERBY

The Board authorized the County Administrator to execute the Utility Easement for ODP (Derby area)

 

IN RE:  RESOLUTION/ISSUANCE OF BONDS/COUNTY'S MORAL OBLIGATION

The Board adopted the resolution regarding the issuance of a Water and Sewer Revenue Refunding Bond by the Wise County PSA and providing for Wise County's Moral Obligation

RESOLUTION #              2004

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  PROCLAMATION BUSINESS APPRECIATION WEEK

The Board adopted the Proclamation recognizing May 16-22 as Business Appreciation Week in Wise County

 

IN RE:  BUDGET AMENDMENTS # 25 THRU #28

The Board approved budget amendments #25 Thru #28

The motion to approve the consent agenda was unanimously approved.

 

IN RE:  RESOLUTION / EMPLOYEE PERSONNEL POLICIES

A motion was made by Virginia Meador, seconded by Leland Branham, to adopt the resolution amending the Employee Handbook Personnel Policies.  The motion was unanimously approved.

RESOLUTION #         2004

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION / CONVENIENCE CENTERS / BLACKWOOD LANDFILL USAGE

A motion was made by Bob Adkins, seconded by Leland Branham, to adopt the resolution regarding the use of convenience centers and/or the Blackwood landfill by non-resident real property owners.  The motion was unanimously approved.

RESOLUTION #         2004

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION SPEED STUDY HURRICANE ROAD

A motion was made by Leland Branham, seconded by Steve Bates, to adopt the resolution requesting VDOT to conduct a speed study on Hurricane Road ( Route 640).  The motion was unanimously approved.

RESOLUTION #          2004

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION ANNUAL PLAN FOR ROADS AND BRIDGES

A motion was made by Ronnie Shortt, seconded by Steve Bates, to adopt the resolution approving the Annual Plan for Roads and Bridges for the period of July 1, 2004 thru June 30, 2005.  The motion was unanimously approved.

RESOLUTION #          2004

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  THOMPSON & LITTON / MOU/ BLACKWOOD DEMONSTRATION

A motion was made by Bob Adkins, seconded by Steve Bates, to approve the MOU from Thompson & Litton authorizing the engineering demonstration regarding the 100 ft setback at the Blackwood Landfill site.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT / BOARD OF ZONING APPEALS

Leland Branham nominated Sol Miller for appointment to the Board of Zoning Appeals.   Robby Robbins seconded the nomination.

There being no further nominations Sol Miller was unanimously nominated for recommendation to the Judge as an appointee to the Board of Zoning Appeals.

 

IN RE:  APPOINTMENT / COMMUNITY POLICY AND MANAGEMENT BOARD

Leland Branham nominated Jamie Dockery to the Community Policy and Management Board.

Fred Luntsford seconded the nomination.

There being no further nominees, Jamie Dockery was appointed to the Community Policy and Management Board. 

 

IN RE:  HIGHWAY SAFETY COMMISSION

Ronnie Shortt made a motion that the appointment for district 1 be tabled until next month.  Fred Luntsford seconded the motion.  The motion was unanimously approved.

A motion was made by Bob Adkins, seconded by Virginia Meador, to reappoint Sheriff R. D. Oakes to the Highway Safety Commission for District 2.

Steve Bates nominated Mike Holbrook.

Chairman Peace asked for a vote on reappointing Sheriff R. D. Oakes.

Aye- Bob Adkins    Nay- Steve Bates    Abstain- Robby Robbins

        Virginia Meador      Leland Branham

                                   Fred Luntsford

                                   John Peace

                                   Ronnie Shortt

Motion died.

Chairman Peace stated that Mike Holbrook was appointed to the Highway Safety Commission.

 

IN RE:  COUNTY ADMINISTRATOR'S REPORT

Administrator Sealover noted that he had provided a handout on the overall budget and the Board could contact him regarding any questions.

Fred Luntsford asked that the Board have a Workshop meeting to review the proposed budget.

After discussion, a motion was made by Fred Luntsford, seconded by Ronnie Shortt, to hold a budget workshop meeting on Thursday, May 27 at 7:00 p.m.  The motion was unanimously approved.

 

IN RE:  CLOSED SESSION

A motion was made by Bob Adkins, seconded by Steve Bates, to go into closed session to discuss legal matters (potential litigation/contractor dispute regarding the Animal Shelter) as permitted by the Code of Virginia Section 2.2-3711(A)(7).  The motion was unanimously approved.

After a lengthy closed session, a motion was made by Bob Adkins, seconded by Virginia Meador, to reconvene the regular meeting.  The motion was unanimously approved.

 

IN RE:  RESOLUTION /CLOSED SESSION

The resolution of certification for closed meeting was read by Supervisor Robbins.

A motion was made by Fred Luntsford, seconded by Bob Adkins, to adopt the resolution verifying matters discussed while in closed session.  The motion was unanimously approved.

RESOLUTION #      2004

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  HEARTWOOD BUILDERS

A motion was made by Robby Robbins, seconded by Bob Adkins, to deny payment of the pending claim as presented by Heartwood Builders regarding the County Animal Shelter. 

Aye-     Bob Adkins              Nay-     Ronnie Shortt

            Fred Luntsford

            John Peace

            Virginia Meador

            Leland Branham

            Robby Robbins

            Steve Bates

 

IN RE:  BOARD COMMENTS

Supervisor Bates noted that Lee and Scott counties are a part of the Lonesome Pine Youth Services Board but do not provide any funds for services.  Mr. Bates asked the County Administrator to send a letter to both Lee County and Scott County asking that they participate in local funding for services offered to their county through the Lonesome Pine Office on Youth.

 

RECESS

There being no further business, a motion was made by Bob Adkins, seconded by Steve Bates, to recess the meeting until Thursday, June 3 at 5:50 p.m.  The motion was unanimously approved.

ATTEST:                  WISE COUNTY BOARD OF SUPERVISORS

 

______________________        ________________________

Edward L. Sealover - Clerk        John W. Peace - Chairman

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