Board of Supervisors - October 10, 2002 Regular Meeting

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The Wise County Board of Supervisors met in regular session on October 10, 2002, at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Douglas Stallard - Chairman

Honorable Jeffrey Salyers - Vice-Chairman

Honorable Douglas Mullins

Honorable Edgar Mullins

Honorable Betty Cornett

Honorable Virginia Meador

Honorable Robert Adkins

Honorable Robert Robbins - members of said Board and

Edward L. Sealover - County Administrator

Shannon C. Scott- Assistant County Administrator

Karen T. Mullins - County Attorney

Annette Underwood - Executive Secretary

 

PRAYER

Allen Jones, Assistant Pastor, Lighthouse Family Worship Center, Wise, led the Board in prayer.

 

PLEDGE ALLEGIANCE TO THE FLAG

 

MINUTES

A motion was made by Bob Adkins, seconded by Jeff Salyers, to approve the minutes as presented.  The motion was unanimously approved.

 

IN RE:  APPROVAL OF AGENDA

The following items were presented as additional agenda items:

Add:     

  1. Set public hearing for the Secondary Six Year Plan

There being no further additions or deletions, a motion was made by Doug Mullins, seconded by Betty Cornett, to approve the agenda with the additions as presented.  The motion was unanimously approved.

 

IN RE:  SECONDARY SIX YEAR PLAN

A motion was made by Edgar Mullins, seconded by Bob Adkins, to hold a public hearing jointly with VDOT on the proposed revision of the Secondary Roads Six-Year Improvement Plan on November 7, 2002. at 6:00 p.m. to receive public input and comments prior to the Six Year Plan being updated.  The motion was unanimously approved.

 

IN RE:  CLINCH COALITION

Detta Davis addressed the Board regarding a proposal from the Clinch Coalition to designate portions of the High Knob region as a National Conservation and Recreation Area.  This is an effort to promote and protect the beauty and ecosystem diversity of the area which includes conservation, recreation, and tourism development initiatives.  The Coalition asked that a ban be placed on commercial logging in the High Knob and Bark Camp area to reserve our natural resources.  She asked that the Board adopt a resolution supporting the Coalition's efforts.  Ms. Davis noted that this proposal calls for no new restrictions on private lands, and NCRA is likely to increase property values and private opportunities for business.

Chairman Stallard asked that this resolution be placed on the agenda for next month to be considered by the Board.

Jeff Salyers asked that the Coalition help in getting the High Knob area more recognized for its potential in bringing tourism and recreation into the area.

Karen Moore, also representing the Clinch Coalition, addressed the Board stating that a national conservation and recreation designation for the High Knob area would get publicity showing the importance of this area.

Randy Rigg voiced his opposition to the proposed resolution before the Board regarding the High Knob region.  He stated that the timber industry has been a vital part of Wise County since its creation and small game hunting is major recreation for many Wise County citizens providing tourism dollars for our region.  In his opinion, this proposed resolution would have negative impact on our wild life that require new growth forest for their survival.  He further noted that the County's Comprehensive Plan addresses forestry specifically in several different areas and recommended that the Board review the plan prior to adopting the proposed resolution.

Karen Moore, responding to Mr. Rigg's comments, advised the Board that the proposed resolution does not state that the Board is endorsing every concept of the proposal as written by the Coalition.  The details have not been completed as of yet.  The request to the Board is to endorse a "general" concept of a national conservation and recreation area.

 

IN RE:  PUBLIC EXPRESSION

Kenneth Calhoun voiced his concern that the Board is not being aggressive enough to get the Day Town Road into the secondary system.  He said he has done all he can do and the rest is up to the County.  Mr. Calhoun asked the Board to proceed with whatever action is necessary to expedite getting the R-O-W cleared on this road.

Attorney Mullins gave an update on the steps that have been taken to date to clear the R-O-W.  She said a report was given to each Board member for their record.

Chairman Stallard asked that Mr. Calhoun be given a copy of that report for his record also. 

Chairman Stallard directed Mr. Calhoun to meet with the County Attorney, review the deeds and other paper work regarding this road, and proceed to work out the necessary steps to getting this matter resolved if possible.

Walter Crouse, a resident of the Hurricane section, asked the Board to vote no on the request for conditional zoning for property located at 6353 Hurricane Road.  He said there is a steep curve in this particular area and the sight distance is very poor which makes a safety hazard for residents living in that area.

David South, applicant for the conditional zoning of property located 6353 Hurricane Road, stated that he was out of town last week and was unable to attend the public hearing.  He asked that the Board look favorably on his request and he would answer any questions that the public may have.

There being no further comments, the public expression period was closed.

 

IN RE:  ROADS AND HIGHWAYS

T. G. Branson made a few brief remarks regarding ongoing construction throughout Wise County.

 

IN RE:  CONSENT AGENDA

A motion was made by Doug Mullins, seconded by Jeff Salyers, to approve the following items on the Consent Agenda:

Set public hearings for November 7, 2002, at 6:00 p.m.:

  1. For a dance hall license at the Pit Stop Family Grill, Inc. (commonly known as the "Old Moose Lodge") located on the Norton/Coeburn Road
  2. For a proposed Community Development Block Grant application for the Strawberry Mountain Water Project
  3. For a proposed ordinance creating Local Enterprise Zone Development Taxation Program
  4. For a proposed Community Waterworks Model Ordinance (Cross Connection Control)
  5. For a conditional zoning of 1 acre from A-RR to B-2 for property located at 8240 Indian Creek Road

 

APPROVE

  1. Resolution indicating compliance with VA DHCD on the Strawberry Mountain Self Help Water Grant
  2. Second quarter appropriations
  3. Resolution indicating compliance with VA DHCD requirements for the ARCH's Food Distribution Center Grant

Budget Amendments

  1. No. 8:  Increase General Fund revenues by $1529; increase the retirement and workers comp line items of Southwest VA Community Corrections by $1466 and $63
  2. No. 9:  Increase general fund revenues by $6061; increase Emergencies Services, professional services line item by that amount.

Transfer from reserve for emergencies/contingency line item

  1. $  1,000 to Commissioner of Revenue dues/assn membership (convention gift)
  2. $    150 to Legal Services telecommunications (County Attorney e-mail)
  3. $ 1,276 to Treasurer capital outlay (replace computer)
  4. $ 1,133 to Treasurer professional services - other (consult with auditor)
  5. $    445 to Board of Supervisors professional services - other (same as above)
  6. $ 9,700 to Treasurer education (training for new financial mgt system)
  7. $15,000 to Enterprise Fund, refuse disposal debt (lease purchase of bull dozer)
  8. $    445 to Enterprise Fund, refuse disposal prof. services - other (consult with auditor)
  9. $ 4,939 to Emergency Services, prof. services - other (balance of Dingus Bridge replacement cost)

The motion was unanimously approved.

 

IN RE:  E-911 ROAD NAME ADDITIONS

A public hearing was held on October 3, 2002 to receive citizens comments regarding the proposed E-911 road name additions.  There was no opposition to the proposed names.

A motion was made by Jeff Salyers, seconded by Bob Adkins, to approve the E-911 road name additions as presented.  The motion was unanimously approved.

(Said road names are on file in the County Administrator's Office)

 

IN RE:  CONDITIONAL ZONING REQUEST/DAVID SOUTH

A public hearing was held on October 3, 2002, to receive citizens' comments regarding a request from David South for conditional zoning on property located at 6353 Hurricane Road for the purpose of parking two coal trucks.

Walter Crouse voiced opposition to this request because he felt it was a safety hazard for residents of that area due to lack of sight distance when leaving that property. 

It was noted that the Planning Commission recommended the conditional zoning for approval.

A motion was made by Edgar Mullins, seconded by Bob Adkins, to approve the request for conditional zoning from an A-RR to a B-2 District.  The motion was unanimously approved.

 

IN RE:  RESOLUTION  AMENDING COUNTY'S PERSONNEL POLICIES

A motion was made by Betty Cornett, seconded by Virginia Meador, to approve the resolution amending the County's Personnel Policies regarding certain leave and certain expenses to be borne by the County associated with training and job related education.  The motion was unanimously approved.

RESOLUTION #              2002

(Said resolution is on file in the County Administrator's Office)

 

IN RE: RESOLUTION - IRREVOCABLE STANDBY LETTER OF CREDIT

Administrator Sealover advised that the Board needed to vote to allow for the signing of the necessary documents to secure the irrevocable standby letter of credit.  At the some time, he advised the Board of the County's efforts to seek legislation to reduce the costs of this letter of credit in the future.

A motion was made by Virginia Meador, seconded by Betty Cornett, to award the bid of the Irrevocable Standby Letter of Credit to Powell Valley National Bank for $2,981,420.20 and adopt the resolution to authorize the signing of the necessary documents to secure this letter of credit.  The motion was unanimously approved.

RESOLUTION #     2002

(said resolution is on file in the County Administrator's Office)

 

IN RE:  FISCAL STATUS REPORT THROUGH SEPTEMBER

Administrator Sealover gave the Board a brief report on the two expenditures that have a major impact on the County budget.  One of those being professional health services at the jail and the incarceration of juveniles. 

There was some discussion on the need for more housing and better care of the juveniles.

It was suggested that a study be done for possible alternative programs that would benefit the juveniles more than being incarcerated.

 

IN RE:  COUNTY ATTORNEY REPORT

None

 

IN RE:  COUNTY ADMINISTRATOR'S REPORT

Mr. Sealover gave a report on the different community centers and how they are being managed.  He advised that he had pulled the Stephens Community Center Lease/sale from the agenda since there has been some controversy regarding that matter.  He asked for guidance from the Board as to the direction they would have him to proceed regarding the management and upkeep of the Stephens Community center.

Chairman Stallard advised that he had spoken with several Board members and their desire was to have the community center rented out through the County Administrator's Office.  Regarding the sale/lease of the property to the church, Chairman Stallard asked the Administrator to meet with the pastor/church members to ascertain their desires or suggestions regarding the property and report back to the Board at the next meeting.

 

BREAK

The Board took a brief recess at 7:00 p.m.

The meeting reconvened at 7:10 p.m.

 

IN RE:  CLOSED SESSION

A motion was made by Bob Adkins, seconded by Jeff Salyers, to go into closed session as per section 2.2-3711A.6 & A.7 of the Code of Virginia to discuss contracts and annexation.  The motion was unanimously approved.

After a lengthy closed session, a motion was made by Bob Adkins, seconded by Robby Robbins, to reconvene the regular meeting.  The motion was unanimously approved.

 

IN RE:  RESOLUTION - CLOSED SESSION

The certification resolution was read by Jeff Salyers.

A motion was made by Jeff Salyers, seconded by Robby Robbins, to adopt the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote. 

RESOLUTION #       2002

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  DERBY CONTRACT

A motion was made by Jeff Salyers, seconded by Bob Adkins, to authorize the County Administrator to secure RFP's for professional engineering services related to construction of water and sewer lines to serve the Derby Community.  The motion was unanimously approved. 

 

ADJOURN

A motion was made by Doug Mullins, seconded by Edgar Mullins, to adjourn the meeting.  The motion was unanimously approved.

 

Attest:                    WISE COUNTY BOARD OF SUPERVISORS

____________________  _________________________

Clerk                            Chairman

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