Board of Supervisors - May 9, 2002 Regular Meeting

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The Wise County Board of Supervisors met in regular session on May 9, 2002, at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Douglas Stallard - Chairman

Honorable Jeffrey Salyers - Vice-Chair

Honorable Douglas Mullins

Honorable Edgar Mullins

Honorable Virginia Meador

Honorable Betty Cornett

Honorable Roberts Adkins

Honorable Robby Robbins - members of said Board and

Edward L. Sealover - County Administrator

Shannon C. Scott- Assistant County Administrator

Karen T. Mullins-County Attorney

Annette Underwood-Executive Secretary

 

PRAYER

Rev T. G. Branson led the Board in prayer.

 

PLEDGE ALLEGIANCE TO THE FLAG

Matthew C. Bates, Mitch Edwin Gibson, and Justin Wingler, led the Pledge of Allegiance to the flag.

 

MINUTES

A motion was made by Robby Robbins, seconded by Jeff Salyers, to approve the minutes as presented.  
The motion was unanimously approved.

 

IN RE:  APPROVAL OF AGENDA

The following items were submitted for deletion/addition to the agenda:

Delete:  

  1. Wingate Appraisal (a written status report was submitted to the Board)

  2. The budget amendment adding $6,000 in grant revenues, etc. to the Clerk of the Circuit Court's Office was previously submitted.

Add:      

  1. Proclamation Public Works Week

A motion was made by Jeff Salyers, seconded by Bob Adkins, to approve the agenda with the additions/deletions as stated above.  The motion was unanimously approved.

 

IN RE:  CERTIFICATES OF RECOGNITION

Matthew C. Bates and Mitch Edwin Gibson with Coeburn Troop 301, having received their Eagle Scout, were presented Certificates of Recognition for their accomplishments.

 

IN RE: PROPOSED COUNTY BUDGET FY 2002-03

Administrator Ed Sealover presented an overview of the proposed County budget, that included all funds, for a total of $36,008,735.00.  This does not include estimated fund balances in the general fund, the E-911 Fund nor are there any projected retained earnings in the Enterprise Fund.  The proposed general fund spending proposes $32,625,604.00, which includes a transfer to the Enterprise Fund of $2,050,749.00.  Compared to the original general fund budget of last year, the proposed $32.6 million budget is an increase of approximately $430,000 or 1.3%. 

Regarding the E-911 Fund and the Enterprise Fund, Administrator Sealover recommended revenue enhancements for both that may not be palatable to the Board.  He suggested that the Board increase the $1.00 per month phone surcharge to $1.25 that should generate an extra $60,000 per year. State law requires that the County attain enhanced status for 911 by the close of FY 2003.  The Sheriff has made a grant application to fund the bulk of those costs associated with meeting the requirement to attain enhanced status.  The County's share of the grant will be 22%.  An increase in the surcharge will make operations self-supporting, and will provide the funding for the local match (22%) together with some 911 surplus funds.  Should the Board chose not to raise the monthly surcharge, the local share of the grant will have to be taken from the general fund.  The 911 center, in all probability, will require a general fund subsidy or transfer at the beginning of FY 2004.

Regarding the Enterprise Fund, the gap between revenues and expenditures is widening.  The proposed general fund transfer for FY 2003 is up by better than $110,000.  Total expenses are about $270,000 higher.  This increase takes into consideration a proposed $5.00 increase in the tipping fee charged to the independent City of Norton and a proposed increase in the landfill use fee to generate an additional $100,000.  Even with the two additional revenue sources, only of the additional cost that will be incurred in the upcoming fiscal year will be covered.  Should the Board reject these two revenue sources, either expenses will have to be cut by approximately $135,000 or the declining general fund balance will have to be drawn down another $135,000.

 

IN RE:  COUNTY BUDGET FY 2002-03 /SET PUBLIC HEARING

A motion was made by Doug Mullins, seconded by Virginia Meador, to send the proposed FY 2002-03 County Budget out for public hearing to be held on Thursday, June 6, 2002, at 6:00 pm.  The motion was unanimously approved.

IN RE:  PUBLIC EXPRESSION

Louise Stidham, a resident of the Day Town Road, addressed the Board regarding the status of the Day Town Road Project.

Attorney Mullins advised that she is waiting for a return phone call from Scott Mullins, the School Board Attorney, who is also reviewing the deeds that have been provided on this road.  A letter has been addressed to Mr. Muncey regarding ownership of the road but no word has been received as of this date.

Joe Bolling, a resident of the Rocky Fork area, asked that the Board not adopt the proposed amendment for the disposal of C/D waste at the landfill.  He reiterated his concerns about illegal dumping especially in the Rocky Fork area.  He also stressed the need for stricter enforcement of the litter laws.

There being no further comments, the public expression period was closed.

 

IN RE:  ROADS & HIGHWAYS

T.G. Branson, Highway Resident Engineer gave a brief update on the Rt. 23 slide in Norton.

He reported that he has tentative figures for the new Six Year Plan for the secondary system construction.  This plan has decrease approximately 38%.  Therefore, the plan that was approved last fall will need to be readjusted.  Copies will be given to the Board for review prior to its next meeting.

 

IN RE:  CONSENT AGENDA

A motion was made by Jeff Salyers, seconded by Doug Mullins, to approve the consent agenda as follows:

Public Hearings to be held on June 6, 2002 @ 6:00 p.m. for:

  1. Proposed Cable Services Regulatory Ordinance
  2. Proposed Amendment to Wise County Zoning Ordinance #2-1991 (Section 5-13 Conditional Zoning)
  3. Proposed rezoning of 189 acres located on the Orby Cantrell Highway adjacent to Straughan Family Corp. property from A-RR to B-2
  4. Proposed rezoning of 51 acres located on the Orby Cantrell Highway adjacent to the Ridgeview Baptist Church A-RR to B-2
  5. Proposed Surplus Property Disposal Ordinance
  6. Proposed $5 Local Courthouse Security Fee Ordinance
  7. Proposed $25.00 Jail Processing Fee Ordinance

 

Budget Amendments as follows:

  1. No. 26:  Add $129,000 in non-County funds to DSS' Appropriation

  2. Transfer $12,200 from the Jail Inmate Phone Commission Fund to Sheriff's Correction and Detention Office Supplies ($4800) and Jail Maintenance ($7400) Capital Outlay line item.

The motion was unanimously approved.

 

IN RE:  PROPOSED AMENDMENT TO ORDINANCE #3-1993 ASSESSMENT OF FEE FOR DISPOSAL OF C/D WASTE

There was a lengthy discussion on the proposed language regarding the amount of C/D waste citizens are allowed to bring to the convenience centers and the modifying or reviewing of the said fee on a yearly basis.

Attorney Mullins advised that the present wording of the ordinance allows the Board to address the fee each year with the budget or the Board can set the fee at $30.00 to become effective upon adoption.  That fee would not be changed until such time the Board chose to do so.  This, however, would require a public hearing since the ordinance would be amended.

Attorney Mullins stated that she had prepared the following amendments for Board consideration from the discussion that was held at the Workshop meeting:

"The amount of the fee shall be $30.00 per ton unless modified by the Wise County Board of Supervisors", and  "There shall be an exemption for any homeowner from this per ton fee for a standard size "pick-up truck" load of the above debris hauled from their residence to the Blackwood Landfill and/or to a local convenience center".

After further discussion, Doug Mullins made a motion that this Board accept the amendment to the Wise County ordinance #3-1993 Assessment Fee for Disposal of C/D Waste with the modifications that the number of loads brought by homeowners to the convenience centers in a "pick up truck" is not limited but that language would be properly included so that the discretion of the Superintendent of Public Works, in terms of the volume that homeowners can take in a given day, be monitored by him and that there be a set fee of  $30.00 per ton until such time the Board would see the need to change that fee.  The motion was seconded by Bob Adkins.

After further discussion, the votes were as follows:

Aye-     Doug Mullins             Nay-  Betty Cornett

            Doug Stallard                     Virginia Meador

            Edgar Mullins

            Bob Adkins

            Jeffrey Salyers

            Robby Robbins

(Said amendment on file in the County Administrator's Office)

                       

IN RE:  RESOLUTION AMENDING PERSONNEL POLICIES

A motion was made by Robby Robbins, seconded by Jeff Salyers, to approve the resolution amending various sections of the County's Personnel Policies.  The motion was unanimously approved.

RESOLUTION #       2002

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  ZONING ORDINANCE #2-1991 AMENDMENT

A motion was made by Robby Robbins, seconded by Doug Mullins, to hold a public hearing on June 6, 2002, to receive citizens input on a proposed amendment to Wise County Zoning Ordinance #2-1991 - Section 5-2.4(d) Permitted Signs in B-2, M-1, and M-2 Districts.  The motion was unanimously approved.

 

IN RE:  RESOLUTION ENDING DECLARATION OF STATE OF LOCAL EMERGENCY

A motion was made by Virginia Meador, seconded by Betty Cornett, to adopt the resolution ending declaration on state of local emergency.  The motion was unanimously approved.

RESOLUTION #        2002

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION / BUSINESS APPRECIATION WEEK IN WISE COUNTY

A motion was made by Jeff Salyers, seconded by Betty Cornett, to adopt the resolution recognizing May 12-18, 2002 as Business Appreciation Week in Wise County.  The motion was unanimously approved.

RESOLUTION #         2002

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION ESTABLISHING A DEBT MANAGEMENT POLICY

A motion was made by Bob Adkins, seconded by Jeff Salyers, to adopt the resolution establishing a debt management policy for Wise County.  The motion was unanimously approved.

RESOLUTION #           2002

(Said resolution is on file in the County Administrator's Office).

 

IN RE:  RESOLUTION APPROVING SUPPORT AGREEMENT FOR THE SOUTHWEST VIRGINIA REGIONAL JAIL AUTHORITY

A motion was made by Jeff Salyers, seconded by Bob Adkins, to adopt the resolution approving the Support Agreement for the Southwest Virginia Regional Jail Facility.  The votes were as follows:

Aye-    Doug Mullins             Nay - Edgar Mullins

            Virginia Meador

            Betty Cornett

            Doug Stallard

            Robert Adkins

            Jeffrey Salyers

            Robby Robbins

RESOLUTION #           2002

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  PROCLAMATIONS

A motion was made by Jeff Salyers, seconded by Robby Robbins, to approved the following proclamations:

  1. Teacher Appreciation Week (May 5-11)

  2. Correctional Officers' Week (May 5-11)

  3. Public Works Week (May 19-25)

The motion was unanimously approved.

 

IN RE:  APPOINTMENT/ PSA

A motion was made by Bob Adkins, seconded by Jeff Salyers, to appoint Bill Wampler to fill the unexpired term of Kenneth Hillman on the Public Service Authority Board.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT / BOARD OF ZONING APPEALS

A motion was made by Jeff Salyers, seconded by Bob Adkins, to recommend that Francis Williams be reappointed  to the Board of Zoning Appeals for a term of  five (5) years.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT / WISE COUNTY IDA

It was the consensus of the Board to table the District 3 appointment on the IDA Board until next month.

A motion was made by Bob Adkins, seconded by Jeff Salyers, to reappoint Bill Sutherland to the Wise County IDA for a term of four (4) years.  The motion was unanimously approved.

A motion was made by Jeff Salyers, seconded by Bob Adkins, to appoint Monroe Robinette to the Wise County IDA for a term of four (4) years.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT / RECREATIONAL AUTHORITY

A motion was made by Bob Adkins, seconded by Jeff Salyers, to appoint Robert Nixon to fill the unexpired term of John (Hub) Gray on the Wise County Recreational Authority.  The motion was unanimously approved

 

IN RE:  FISCAL STATUS REPORT THROUGH APRIL

The Board was given a fiscal status report of the County's revenues and expenditures through the month of April.

 

IN RE:  COUNTY ATTORNEY'S REPORT

None

 

IN RE:  COUNTY ADMINISTRATOR'S REPORT

None

 

IN RE:  BOARD COMMENTS

 

IN RE:  ADJOURN

A motion was made by Jeff Salyers, seconded by Doug Mullins, to adjourn the meeting.  The motion was unanimously approved.

 

ATTEST:                  WISE COUNTY BOARD OF SUPERVISORS

 

____________________  _____________________________

Clerk                             Chairman

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