Board of Supervisors - September 13, 2001 Regular Meeting

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The Wise County Board of Supervisors met in regular session on Thursday, September 13, 2001 at 6:00 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse.  The following were present:

Honorable Douglas Stallard - Chairman

Honorable Robert R. Adkins

Honorable Douglas Mullins

Honorable Edgar Mullins

Honorable Virginia Meador

Honorable Jeffrey Salyers

Honorable Donnie Dowell - members of said Board and

Edward L. Sealover - County Administrator

Shannon C. Scott - Assistant County Administrator

Karen Mullins-County Attorney

Annette Underwood-Executive Secretary

 

ABSENT

Honorable Betty Cornett

 

PRAYER

Rev. Roy LaDuke, Pastor Norton United Methodist Church led the Board in prayer.

 

PLEDGE ALLEGIANCE TO THE FLAG

 

MINUTES

A motion was made by Donnie Dowell, seconded by Jeffrey Salyers, to approve the minutes as presented.  The motion was unanimously approved.

 

APPROVAL OF AGENDA

Edgar Mullins informed the Board that he had received a letter requesting a donation from the Board for the Red Cross.

After discussion, a motion was made by Edgar Mullins, seconded by Bob Adkins, to donate $250.00 to the Red Cross.  The motion was unanimously approved.

Chairman Stallard asked that the Resolution Expressing the Board's Feelings on the Recent Attack on America be added to the agenda.

There being no further additions, a motion was made by Bob Adkins, seconded by Virginia Meador, to approve the agenda with the additions.  The motion was unanimously approved.

 

BOARD COMMENTS/RECENT ATTACK ON AMERICA

Each Board member voiced their comments regarding the recent attack on America.

 

IN RE:  PUBLIC  EXPRESSION

There was no one to speak during public expression.

 

IN RE:  RESOLUTIONS CHILDREN AT PLAY SIGNS

A motion was made by Donnie Dowell, seconded by Jeff Salyers, to approve the resolutions requesting the installation of "Watch For Children" signs as follows:  The motion was unanimously approved.

 

RESOLUTION #       2001/"CHILDREN AT PLAY" SIGN WYTHE ROAD/COEBURN

RESOLUTION #      2001/"CHILDREN AT PLAY" SIGN/WOODROW HOLLOW ROAD/POUND

RESOLUTION #     2001/"CHILDREN AT PLAY" SIGN/UPTON STREET/EAST STONE GAP

(Said resolutions are on file in the County Administrator's Office)

 

IN RE:  SPEED LIMIT SIGN/UPTON STREET/EAST STONE GAP

A motion was made by Virginia Meador, seconded by Donnie Dowell, to have VDOT place a speed limit sign at 3918 Upton Street in East Stone Gap.  The motion was unanimously approved.

 

IN RE:  RESOLUTION RATIFYING ENDING DECLARATION OF STATE OF LOCAL EMERGENCY

A motion was made by Jeff Salyers, seconded by Bob Adkins, to approve the resolution ratifying the Director of Emergency Services action in declaring a state of emergency to exist in Wise County and further ratify the ending of said emergency.

The motion was unanimously approved.

 

RESOLUTION #       2001

(Said resolution is on file in the County Administrator's Office).

IN RE:  CLERK OF COURT'S OFFICE/BUDGET AMENDMENT

A motion was made by Donnie Dowell, seconded by Jeff Salyers, to approve budget amendment #3: Conservation Grant to the Clerk of Court's Office in the amount of $4415 with no additional local funding required.  The motion was unanimously approved.

 

IN RE:  RESOLUTION ESTABLISHING WORK PLACE VIOLENCE POLICY

A motion was made by Bob Adkins, seconded by Jeff Salyers, to adopt the resolution establishing a work place violence policy.  The motion was unanimously approved.

RESOLUTION #      2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION REQUIRING PRE-EMPLOYMENT PHYSICALS FOR CERTAIN COUNTY EMPLOYEES

A motion was made by Jeff Salyers, seconded by Bob Adkins, to approve the resolution requiring pre-employment physicals for certain County employees.  The motion was as follows:

Aye-    Doug Mullins     Nay-None        Abstain-Edgar Mullins

            Virginia Meador

            Doug Stallard

            Jeff Salyers

            Bob Adkins

            Donnie Dowell

Motion carried.

RESOUTION #         2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION SETTING POLICY ON DRIVER'S LICENSE CHECKS FOR CERTAIN COUNTY EMPLOYEES

A motion was made by Bob Adkins, seconded by Jeff Salyers, to approve the resolution setting policy on driver's license checks for certain County employees.  The motion was unanimously approved.

RESOLUTION #    2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  RESOLUTION DESIGNATING ADMINISTRATOR AS BOARD'S AGENT FOR ACCESSING FEDERAL DISASTER FUNDING

A motion was made by Virginia Meador, seconded by Jeff Salyers, to approve the resolution designating the County Administrator as the Board's agent for accessing federal disaster funding.  The motion was unanimously approved.

RESOLUTION #        2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  PROPOSED ORDINANCE FOR A LOCALITY RECORDS MANAGEMENT PROGRAM

A motion was made by Bob Adkins, seconded by Jeff Salyers, to hold a public hearing on October 4, 2001 at 6:00 p.m. to receive citizens comments regarding a proposed ordinance for a Locality Records Management Program.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT-REDEVELOPMENT & HOUSING AUTHORITY

This appointment was tabled until next month.

 

IN RE:  APPOINTMENT-TOURISM COMMITTEE

A motion was made by Edgar Mullins, seconded by Doug Mullins, to reappoint Louise Henegar to the Wise County Tourism Committee for a term of four (4) year.  The motion was unanimously approved.

A motion was made by Virginia Meador, seconded by Jeff Salyers, to reappoint Stan Botts to the Wise County Tourism Committee for a term of four (4) years.  The motion was unanimously approved.

 

IN RE:  APPOINTMENT-TASK FORCE FOR REGIONAL JUVENILE DETENTION FACILITY

A motion was made by Virginia Meador, seconded by Doug Mullins, to appoint Jeff Salyers and Bob Adkins to the Task Force for the Regional Juvenile Detention Facility.  The motion was unanimously approved.

 

IN RE:  AWARD OF BIDS

A motion was made by Jeff Salyers, seconded by Bob Adkins, to award the bid for the Hewlett-Packard server with memory module to Melillo Consulting, Inc. in the amount of $68,737.49.

There was some discussion as to whether or not other providers were asked to bid on this item.

Martin Gilliam, Computer Programmer, stated that several providers were asked to submit a bid with only four responding.  Melillo Consulting was the only provider to actually submit a bid.

Aye- Doug Mullins       Nay- None    Abstain- Donnie Dowell

          Edgar Mullins

         Virginia Meador

          Doug Stallard

          Jeff Salyers

          Bob Adkins

Motion Carried.

A motion was made by Edgar Mullins, seconded by Bob Adkins, to award the bid for the pick up trucks for the public works department to Freedom Ford of Wise, the low responsive, responsible bidder in the amount of $17,061.30/per truck for a total cost of $34,122.60.

Aye- Doug Mullins     Nay- None      Abstain- Donnie Dowell

          Edgar Mullins

          Virginia Meador

         Doug Stallard

         Jeff Salyers

          Bob Adkins

(Mr. Dowell abstained because he did not vote in the affirmative to obtain the funding for these items)

The motion carried.

 

IN RE:  RESOLUTION REQUESTING ASSISTANCE FOR STREAM STABILIZATION

A motion was made by Edgar Mullins, seconded by Virginia Meador, to adopt the resolution requesting assistance from the Army Corps of Engineers and the congressional delegation in stream stabilization for flood control purposes.  The motion was unanimously approved.

RESOLUTION #       2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  FISCAL STATUS REPORT THROUGH AUGUST

Administrator Sealover submitted a fiscal status report through August regarding revenues and expenditures.

 

IN RE:  COUNTY ADMINISTRATOR'S REPORT

Administrator Sealover asked the Board to hold a Special Called Meeting or Workshop on Thursday, September 20 for discussion on the operations and funding of the landfill and convenience centers with Marshall Bailey, a Department of Defense Loaned Executive and Management Consultant.

After discussion, the Board set a tentative date of Thursday, September 20 @ 6:00 p.m. for this workshop meeting. 

 

BOARD COMMENTS

Donnie Dowell stated that he had been approached by several elderly citizens that were told that the County can no longer give them the elderly exemption on the landfill use fee.  He asked that the County Attorney provide the Board with information as to whether or not those citizens that qualify for the elderly and disabled tax exemption through the Commissioner of Revenue are also eligible for the landfill use fee exemption as stated in the ordinance adopted by the Board.

Chairman Stallard stated that Attorney Mullins had advised the Board at one of its prior meetings that this exemption was not legal for a landfill use fee.  He further noted that the upcoming meeting regarding the landfill operations, etc. will possibly give some insight on other options to handle this fee.

Attorney Mullins stated that the Landfill Use Fee Committee was to meet and discuss this issue on the exemption as well as other issues regarding the fee, but no recommendation has been forthcoming.

Donnie Dowell stated that since the Board can no longer give the exemption on the landfill use fee, he asked that the Real Estate Tax Exemption for Elderly and Disabled Persons Ordinance be placed on the October agenda for an amendment to increase the tax exemption from $125 to $140 which in essence would suffice for the exemption on the landfill use fee. 

Attorney Mullins said she would present the Board with a copy of her opinion that was given sometime in April regarding the legality of this exemption.

Chairman Stallard asked Attorney Mullins to meet with Administrator Sealover to draft the correct language for Delegate Bud Phillips to introduce in January

 

RECESS

The Board took a brief recess at 7:25

 

IN RE:  CLOSED SESSION

A motion was made by Doug Mullins, seconded by Jeff Salyers, to go into closed session as per section 2.1-344A.6 -Investing of public funds where competition or bargaining is involved and 2.1-344A.7 -Consultation with legal counsel/potential litigation) as permitted by the Code of Virginia.  The motion was unanimously approved.

After a lengthy closed session, a motion was made by Bob Adkins, seconded by Virginia Meador, to reconvene the regular meeting.  The motion was unanimously approved.

 

IN RE:  RESOLUTION - CERTIFICATION OF CLOSED MEETING

A motion was made by Jeff Salyers, seconded by Bob Adkins, to approve the resolution verifying matters discussed while in closed session.  The motion was unanimously approved by roll call vote.

RESOLUTION #      2001

(Said resolution is on file in the County Administrator's Office)

 

IN RE:  REASSESSMENT CONTRACT

A motion was made by Jeff Salyers, seconded by Bob Adkins, to award the reassessment contract to Wingate Appraisal Service for $15/parcel with its clerical staff being furnished by Wingate and further that a contract agreement be drafted by the County Attorney. 

Aye- Doug Mullins   Nay- Donnie Dowell    Abstain- Edgar Mullins

           Virginia Meador

           Doug Stallard

           Bob Adkins

           Jeff Salyers

The motion carried.

 

ADJOURN

There being no further business to come before the Board, a motion was made Jeff Salyers, seconded by Edgar Mullins, to adjourn the meeting.  The motion was unanimously approved.

ATTEST:                  WISE COUNTY BOARD OF SUPERVISORS

____________________   ________________________

Clerk                              Chairman

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