Board of Supervisors - September 6, 2000 Workshop Meeting

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The Wise County Board of Supervisors met in a Workshop meeting on Thursday, September 6, 2000, at 6:00 p.m. in the Board of Supervisors Meeting Room located in the Wise County courthouse.  The following members were present:

Honorable Robert R. Adkins-Chairman

Honorable Virginia Meador - Vice-Chair

Honorable Douglas Mullins

Honorable Edgar Mullins

Honorable Betty Cornett

Honorable Douglas Stallard

Honorable Donnie Dowell

Honorable Jeffrey Salyers-members of said Board and

Shannon C. Scott-Acting County Administrator

Karen Mullins-County Attorney

Annette Underwood-Executive Secretary

 

PRAYER

Rev. T. G. Branson, Pastor Coeburn Church of God, led the Board in prayer.

 

PLEDGE OF ALLEGIANCE TO THE FLAG

 

APPROVAL OF AGENDA

Donnie Dowell presented a letter requesting the Board to adopt a Resolution of Support for the construction of a Kitchen Incubator.  He asked that this request be added to the agenda for the next meeting.

 

IN RE:  PUBLIC EXPRESSION

There was no one to speak during public expression.

 

IN RE:  WINGS OVER WISE AIR SHOW

Bob Spera, owner/operator of Liberty Flying Services at the LP Airport,  gave the Board an overview of the upcoming Wings Over Wise Air Show to be held in September at the LP Airport.  He explained their limited budget for this year and asked for any financial   support the Board can provide.

 

IN RE:  PUBLIC HEARING/R-O-W TO CANTRELL CEMETERY

A public hearing has been duly advertised for this date to receive citizens' comments regarding a request for a R-O-W through County property located in the Pound section of Wise County for the purpose of allowing the construction of a roadway for ingress and egress to the Cantrell Cemetery.

Attorney Mullins gave a description of the proposed portion of land that is being asked to be donated for the R-O-W to the Cantrell Cemetery.  The question that had been asked regarding whether or not this portion of land should have been returned to Clinchfield Coal Company after the completion of the road to the prison has been resolved.   Clinchfield has agreed to sign the proposed easement if necessary. 

There being no further comments, the public hearing was closed.

 

IN RE:  ROADS AND HIGHWAYS

The Coal & Gas Road payments were reviewed.

The resolution regarding changes due to construction on Rt. 612 (Back Valley Road) was reviewed and discussed.

The Revenue Sharing Funds in the amount of $496,700 were discussed.

Mr. Branson, Highway Resident Engineer, presented the proposed Rural Addition List for the Board to review and make known their top four (4) new additions at the next meeting.

Board members presented requests to Mr. Branson for review by his department.

 

IN RE:  RAMSEY/ WISE CONNECTOR ROAD RETAINER AGREEMENT

Chairman Adkins advised that a committee was previously appointed to accept the RFP's for the Ramsey/Wise Connector Road Project and to rank an engineering firm to do a study and mapping of said project.  Following the final procedure for hiring an engineering firm, it is the committee's recommendation that the firm of T&L and Group be selected for this project.  Prior to any funds being released from the Federal Government for this project, an environmental study and evaluation must be completed.

Darrell Stapleton, representing Thompson & Litton, Inc., reported that the Board of Supervisors has made application for project funds from the Appalachian Regional Commission (ARC) in the amount of $500,000 with a local match of $125,000.  With this project budget of $625,000 the Board can proceed with planning and design of the Ramsey/Wise Connector Road Project.

Mr. Stapleton reviewed the Retainer Agreement to Engage the Services of T&L as a Consultant and Advisor for the Ramsey/Wise Connector Road Project which include performing certain architectural, engineering, planning, or advisory services for the County.  With each task performed on this project, T&L will submit a Memorandum of Understanding for that task.

 

IN RE:  RAMSEY/WISE CONNECTOR ROAD MEMORANDUM OF

UNDERSTANDING # I

Mr. Stapleton explained that based on T&L's understanding of this project type and the anticipated project funding, the Federal Highway Administration (FHWA) guidelines associated with the ARC monies, will require environmental studies and evaluations sufficient to reveal no significant impact from the construction of this proposed road.

The FHWA will need to make the determination of what environmental documentation (environmental assessment or a more detailed environmental impact statement) will be required for this project.  On behalf of Wise County, Thompson & Litton will ask FHWA for this determination.

Assuming that the determination from FHWA will call for an environmental assessment document, Mr. Stapleton presented and explained an outline of the anticipated scope of services.  He noted that several specialized team members will be brought in to assist in these tasks.

In addition to the environmental assessment documents, T&L proposes to provide final design mapping as noted in the outline presented to the Board.

The cost of the proposed services is as follows:

Environmental Assessment 
Documentation (Lump Sum Fee)                    $507,820.00

Final Design Mapping (Lump Sum Fee)           $  60,000.00                                                              _____________

Total Lump Sum Fee                                   $567,820.00

There was a lengthy discussion on the physical and environmental impact the connector road will have on the County and the Town of Wise.  

There was some discussion regarding concerns that have been raised by citizens who live in the Paramont Subdivision that the proposed road will go through this subdivision. 

Mr. Stapleton noted that this is the reason for a public hearing.  The public can give their input at the hearing which will help determine the best route for the proposed road and perhaps other suggested routes.

T. G. Branson stated that he has reviewed T&L's scope of services for this project and the price seems reasonable.  However, he said that he has a call into the central office in Richmond for an estimated cost on an Environmental Assessment and the scope of work that is to be done for said assessment.

 

IN RE:  E-911 COMMUNICATION UPDATE

Alex Knox, EOC Coordinator, advised the Board that since the tariff has been increased on 911, several upgrades have been made to the 911 communications.  He noted that the voice recorder that is used for the 911 calls is outdated and needs to be replaced with a digital recorder.  The cost of this recorder would be approximately $18,000.00 and would be paid out of the 911 tariff.  He asked the Board to consider the purchase of the digital recorder.

 

IN RE:  MEMORANDUM OF UNDERSTANDING/BULL HILL TRANSFER STATION

Administrator Scott advised that DEQ has brought to the attention of the County over the past several months some needs that should be addressed at the Bull Hill Transfer Station if it is to be continued as a transfer station for the towns of St. Paul and Coeburn.  A meeting was held with DEQ in Abingdon with representatives from the towns of St. Paul, and Coeburn, at which time all agreed that any improvements made at the Bull Hill Transfer Station would be at the expense of these two municipalities.  This Memorandum of Understanding (MOU) is to authorize the County Administrator to spend up to $5,000 for an engineer to assist in these proposed improvements if the need should arise.         

 

IN RE:  ORDINANCE AMENDMENT/CONSUMBER UTILITY TAX

Attorney Mullins stated that the amendment to the Consumer Utility Tax Ordinance is regarding the method in which the tax is assessed on electricity.  The amount assessed will be based on the KWH used rather than the dollar amount of the bill.  A public hearing will need to be set for this amendment.

 

IN RE:  OTHER ITEMS DISCUSSED

  1. Stadium Turning Lane Project Certificate of Completion
  2. Special Use Permit (Set Public Hearing)
  3. Appointment/Records Administrator/Mgr. Wise County Dept of Social Services
  4. Appropriation of funds/Circuit Clerk's Office
  5. Transfer of Funds/Building Department
  6. Resolution Statewide Mutual Aid for Emergency Mgt.
  7. Appointments
  8. Resolution In Support of North Fork of Pound Lake Trail
  9. Resolution/Reconstruction of Business Rt. 23 / Town of Wise
  10. Committee to Review/Update Landfill Use Fee Ordinance
  11. Payment of  Accounts
  12. 911 payments
  13. Blackwood Landfill Enterprise Payments
  14. Enterprise Payments
  15. Board Comments

 

IN RE:  APPALACHIA MANNED CAN SITE LEASE AGREEMENT

Administrator Scott explained the area that has been sited for the proposed manned can site in Appalachia.

Edgar Mullins voiced his concern that a single can site in Appalachia will not serve the citizens living in the coal camps of Stonega, Derby and Osaka.  He proposed that two sites be constructed in the Appalachia area. 

 

ADJOURN

There being no further business the meeting adjourned at 8:20 p.m.

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