The Wise County Board of Supervisors met in a Workshop meeting on Thursday, June 2, 2011 at 6:00 PM in the Board of Supervisors meeting room located in the Wise County Courthouse. The following members were present:
Honorable Dana G. Kilgore – Chairman
Honorable Robert R. Adkins – Vice-Chairman
Honorable Virginia Meador
Honorable Fred Luntsford
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable J. H. Rivers
Honorable Robert E. Robbins, Jr. – members of said Board and
Shannon C. Scott – County Administrator
David L. Cox – Financial Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary
Jimmy Stidham, Minister Lighthouse Family Worship Center in Wise, led in prayer.
RULES OF CONDUCT
The Rules of Conduct for meetings were read.
IN RE: AGENDA (ADDITIONS)
The following items were added to the agenda for consideration by the Board:
ROADS AND HIGHWAYS
No comments for roads and highways.
IN RE: PUBLIC HEARING – SOLID WASTE RECYCLING ORDINANCE
A public hearing was duly advertised for this date to receive citizens’ comments regarding a proposed Solid Waste Recycling Ordinance for Wise County.
There were no public comments regarding the proposed ordinance.
There was some discussion among Board members with concerns that this ordinance as it is written would place an additional burden on the small businesses that are already struggling.
Litter Coordinator Greg Cross explained that this is a one-time a year request to businesses that recycle. The County is required by law to meet a 25% of its municipal solid waste stream. DEQ requires this of every municipality. The total from the businesses is combined with the County in order to get the percentage that is needed to meet the mandated requirements of the State. The County cannot meet that percentage on its own. If the County does not meet its quota, there can be a fine up to $10,000 and the County’s Solid Waste Permit could be suspended.
It was suggested that perhaps the businesses be contacted to get their comments and consideration be given to remove the fine from the ordinance.
There being no further comments, the public hearing was closed.
IN RE: PUBLIC HEARING –E-911 ROAD NAMES
A public hearing was duly advertised for this date to receive citizens’ comments regarding three (3) proposed E-911 road name additions.
There being no comments regarding the proposed additions, the public hearing was closed.
IN RE: PUBLIC HEARING – REZONING REQUEST – NATHANIEL MAGGARD
A public hearing was duly advertised for this date to receive citizens’ comments regarding a request from Nathaniel Maggard to rezone approximately four (4) acres of land located on Locust Grove Road in Wise for the purpose of building a duplex.
There being no comments regarding the proposed rezoning request, the public hearing was closed.
IN RE: PUBLIC HEARING – COUNTY FY 2011-2012 BUDGET
A public hearing was duly advertised for this date to receive citizens’ comments regarding the County proposed FY 2011-2012 budget.
Helen Butler, Executive Director of Brain Injuries Services of Southwest Virginia and Daffany Williams who is the Case Manger in their local office located in this area, thanked the Board for including Brain Injuries Services of Southwest Virginia in its current budget. She voiced her appreciation to the Board for its continuous support to help defray cost for serving those individuals that have received brain injuries. Ms. Butler introduces Susan Sproles, a client from Big Stone Gap, who received a brain injury in 1996 and through skilled care from Brain Injuries Services she has regained her independence and self-sufficiency.
There being no further comments, the public hearing was closed.
IN RE: SCHOOL BOARD FY 2011-2012 BUDGET
Dr. Jeff Perry, Superintendent of Schools and Finance Director Ron Vicars addressed the Board with a presentation of the proposed School Board Budget for FY 2011-2012 totaling $68,923,600.
Mr. Ron Vicars provided Board members with a draft of the proposed budget reviewing and discussing the following:
School Operation Budget ---$66,564,300
Debt Service Budget--- $1,309,300
Capital Outlay Budget ------$1,050,000
School Contingency & Reserve-----$0
Mr. Vicars noted that over 72% of the budget is dealing with instructional staff.
Regarding the question about the $3M in consolidation savings and how it would be used, Dr. Perry explained that an attempt has been made to keep all staff members employed because next year several staff members will be retiring and it would be to the school’s advantage to keep the experienced teachers to fill the vacancies of those retiring. He further explained the savings as follows:
Retention of HS instructional staff (6) $270,000
Reallocation of HS staff to ES/MS (13) $585,000
Retention/Reallocation of support staff (4) $ 80,000
Retention of assistant principal (2) $160,000
Retain school operational budget $250,000
One-time stipend $580,000
Health insurance renewal $270,000
Decrease in regular ADM (70) $364,000
Decrease in consolidation ADM (155) $806,000
Dr. Perry noted a substantial savings on transportation costs. However, operational costs continue to rise as does the County’s operational costs. He spoke on the anticipated loss of revenue and that being the reason for not being able to continue operating six (6) high schools. He has hope that the State revenue will increase and make up for part of that loss.
Supervisor Rivers asked if it were possible to get back to having the School Board budget in late March or early April.
Dr. Perry explained that it is their hope to have the budget prepared earlier next year for Board’s review. The reason for the lateness this year is due to circumstances internally and externally that were beyond their control. He voiced his appreciation, as well as that of his leadership team, for the support that is given to the school system that is above what is required.
Paul and Chances Varson came before the Board to thank each one for their support in assisting him and his family in keeping their home place, Sunny Dale Farm. He noted that he had just recently received a letter from the Department of Historical Resources stating that their Farm has been placed on the Historic Register. Also, he has been told that the route of the Coalfield Expressway has been redesigned to miss the farm.
The following individuals spoke during public expression:
Charlene Green spoke on helping one another and the need to bring all resources together to make the County grow.
Matthew Mays spoke on bringing unity to our County and working together for the good of all.
Harold Greear spoke on infrastructure for the town, severance tax and management of school finances.
George Barton spoke on level funding for the schools to keep teachers working.
There being no further comments the public expression period was closed at 7:40 pm.
A break was taken at 7:43 PM.
The meeting reconvened at 7:50 PM.
IN RE: RESOLUTION - PPTRA BUDGET
Chairman Kilgore explained that this resolution sets forth the formula that is used for arriving at the personal property tax relief based on the 1998 projected Code Section.
Supervisors Rivers questioned the timing of this resolution. He noted that the real estate tax is set in March and asked if these changes to the PPTRA Budget Resolution could be made earlier in the year also.
Finance Administrator Cox replied that it could be done earlier in the year if the Board chose to do so. He would need to check with the Commissioner of Revenue to ascertain if this would have an affect on his timing or his numbers.
There was some discussion on the proposed increase.
IN RE: REDISTRICTING
Supervisor Rivers noted that his redistricting map shown on the County website is the wrong map. He asked that Mr. Cox have his current map of March 15th and Supervisor Shortt’s map placed on the website. Chairman Kilgore asked that the current map also be added to that list.
Supervisor Rivers stated that he had asked this week that the map that has been used for the last 10 to 20 years with the 2010 population data be placed on the website.
Attorney Mullins explained that these maps can be placed on the website with a notation that these were previous proposals with new information. If a different plan is brought forth, another public hearing will be required for public input. She further explained the process for any new plans.
IN RE: APPROPRIATIONS
Supervisor Rivers voiced his concern regarding the appropriations in that they are projections. He asked to see the actual appropriations for each quarter and as the year progresses he would like to see how the County is progressing by providing a year-to-date column showing expenses.
IN RE: OTHER ITEMS REVIEWED
Old Dominion Power Rate Increase
Resolution approving the School Board Budget for FY 2011-12
Resolution approving Wise County’s Budget for FY 2011-12
Closed Session for Investing of Public funds and Personnel
Agreement – Wise County / ARC TV
REPORT – FINANCE ADMINISTRATOR
Finance Administrator Cox reported that the County received a check from the Duffield Development Authority in the amount of $314,000.00 as the County’s final portion of the dissolvement of the Authority. He recommended to the Board that these funds be reserved for future economic development needs for the IDA.
REPORT – COUNTY ATTORNEY
Attorney Mullins reported that to date she has not received any word from the AG regarding her correspondence on redistricting. She did place a phone call today requesting the status of her request and no response has been received.
REPORT – COUNTY ADMINISTRATOR
Administrator Scott reported that he attended, this morning, the final meeting of the Duffield Development Authority. He also encouraged Board members to attend the pre-opening tour of Heartwood on Tuesday, June 7, at 4:30 PM.
Board members commented on events taking place in their districts.
There being no further business, the meeting was adjourned at 8:30 PM.
ATTEST: WISE COUNTY BOARD OF SUPERVISORS
Shannon C. Scott, Clerk Dana G. Kilgore, Chairman