The Wise County Board of Supervisors met in a Workshop meeting on Thursday, November 6, 2008 at 6:45 p.m. in the Board of Supervisors meeting room located in the Wise County courthouse. The following were present:
Honorable Robert R. Adkins – Chairman
Honorable Virginia Meador – Vice-Chair
Honorable Ronald L. Shortt
Honorable Steve Bates
Honorable Robert E. Robbins
Honorable J. H. Rivers – members of said Board and
Shannon C. Scott – Interim County Administrator
Karen T. Mullins – County Attorney
Annette Underwood – Executive Secretary
Honorable Fred Luntsford
Honorable Dana Kilgore
IN RE: GIS UPDATE
Jessica Swinney, GIS Officer, provided a slide presentation on the GIS system for Wise County, which included:
IN RE: PUBLIC EXPRESSION
Paul Varson, a resident of the Pound area, voiced his appreciation to the Board for its resolution regarding the Coalfield Expressway Alternative Route and the positive responses that he has received from the area citizens. He explained that there is one particular problem with the Coalfield Expressway in that the end result is a potential giant strip job in the County. In 2006, when they contracted with coal companies there is a two phase contract. In the first phase, they acquire the property and the coal company does the stripping. The second phase they come back, the highway spends the money and builds the road. There is now a problem with money for the proposed Coalfield Expressway. There is a similar situation in West Virginia. Phase one was approved to do the stripping and then the Highway Department decided not to build the road. There is now a twenty mile unclaimed strip job in West Virginia. He suggested that since there are no funds for the Coalfield Expressway at this time that perhaps the Board would ask for a commitment from the Highway Department that they will not do phase one until they have funding for phase two.
IN RE: ROADS AND HIGHWAYS
Residency Administrator, T. G. Branson, stated that the sidewalk on the Pound Bridge located on Rt. 83 is ready to be poured.
Board members provided needs in their districts for VDOT review and response.
OTHER ITEMS REVIEWED
Resolution Speed Study Rt. 695 – Fishman Road
Set public hearing (Dec. 4 @ 6:00 p.m.) on property for training center
Set public hearing (Dec. 4 @ 6:00 p.m.) on a request for a Conditional Change of Zoning
Resolution Establishing the Membership of the Regional policy Board of the Alcohol Safety Action Program (Southwest Virginia ASAP)
Authorization to sign Letter of Agreement for OccuMed (Drug Testing Services)
RFP Committee recommendation (Blackwood Landfill Engineering Responses)
Veterans Tribute Date Change
Budget amendments #12 thru #17
Set public hearing (December 4 @ 6:00 p.m.) on rezoning request-Sandusky Street Investment, LLC.
Change January Workshop meeting date (Workshop falls on holiday)
Closed session – 2.2-3711(A)(1) Personnel
2.2-3711(A)(7) Legal Matters
IN RE: VIRGINIA LEGISLATIVE MATTERS
Supervisor Rivers voiced his concern for the possibility of losing the $500,000 grant that was given to the County for the fairground sewer project by the General Assembly last year. He asked if there was a stipulation on the time frame for spending the funds and if so should there be a request for an extension.
Chairman Adkins noted that according to Mr. Watts the County is applying for an extension on these funds.
Attorney Mullins suggested that this item be added to the list of items to be addressed during the 2008-2009 legislative session.
IN RE: RIGHT-OF-WAY AGREEMENT – PENN VA, INC.
This right-of-way agreement is between Wise County and Penn VA, Inc. for the purpose of obtaining a right-of-way for ingress and egress across the corner of County property located near the entrance to the Blackwood landfill to access adjacent property under contract/lease to Mountain Forest Products for a timbering operation.
Attorney Mullins noted that at the time this item was placed on the agenda, the right-of-way agreement was for the timbering operation. This afternoon a request was received from Dwale Development with regard to access for mining in that area that is adjacent to the Blackwood Landfill for mineral extraction. This template will be the right-of-way agreement for these requests. This is a standard agreement protecting the County’s permitted properties with DEQ.
Administrator Scott questioned whether or not the attorney should prepare right-of-way documents for Penn VA on the timbering operation, the mining operation and for the mining operator.
Attorney Mullins stated that the agreement in the Board packet would be sufficient for all these requests.
IN RE: PAY INCREASES FOR CONSTITUTIONAL OFFICES EMPLOYEES
The Board was provided an informational sheet showing the cost for the deputy employees of the constitutional offices to receive pay increases. The figure of $44,787.34 is the total cost (salaries and fringes) for seven (7) left in this year FY 2008-2009. To pay each full year, the cost would be $76,435.44.
Supervisor Rivers stated that the Social Service Board is addressing the needed pay increases for the Social Service employees by not utilizing some vacant positions. He suggested asking the County’s Constitutional officers if they have any vacant positions or other means in which they may assist the County in funding these raises. He asked that the Board be provided this information prior to next week’s meeting.
Chairman Adkins noted, too, that once these raises are implemented, it will be an automatic increase in these budgets each year.
Supervisor Rivers noted that the Constitutional Officers that have spoken to him have said that pay increases are for their employees and they themselves are not taking any increase.
IN RE: TOWN COUNCIL MEETINGS
It was discussed in the September Board meeting that perhaps Board members might want to meet with the Town Council of the town within their district to discuss common needs such as sewer, water and recreation.
A schedule of the meeting dates and times of the various town council meetings within the County was provided for the Board’s information.
IN RE: CABLE SERVICES POUND & ST. PAUL ---UPDATE
Administrator Scott stated that he, Jack Still and representatives of the School Board met representatives of the cable company in Duffield and received some guidance from them as to the best equipment to provide the cable services to Pound and St. Paul. To accomplish this, the County will need to purchase bandwidth in addition to the $17,000 that was approved for equipment by the Board at its September meeting. The estimated cost of equipment is $16,300 with an annual payment to Sunset Digital of $9,600 to cover the cost of transmission (the purchase of bandwidth) between Comcast and Jet Broadband and between Comcast and Mountain Inter Link.
Currently, Jack Still and Ernie Benko are experimenting with a transmission of the signal by way of the internet which could be a tremendous savings. There is a question regarding the quality of video distributed across the internet versus traditional bandwidth. This could possibly save the County $7,500 of the $9,600 transmission fee and possibly $10,000 on the equipment.
Board members will be notified of the “test date” for their review and comments.
IN RE: VETERAN’S DAY TRIBUTE
Chairman Adkins advised that the Veteran’s Day Tribute has been changed to November 11 @ 6:00 p.m. in the auditorium of the J. J. Kelly High School.
IN RE: BEAR CREEK SEWER LINE
Administrator Scott asked the Board to authorize a delegation from the Wise County Board of Supervisors to meet with a delegation from the Town of Wise to discuss available options on the Bear Creek Sewer Line in order to make the best use of the $500,000 grant to upgrade sewer for the fairgrounds. The grant period has now been extended from September 30, 2008 to March 1, 2009. We need to move forward now to have the project finished in time.
IN RE: PUMP AND HAUL
A letter was recently received from Linda and Larry Brewer of St. Paul requesting a pump and haul permit for a proposed camper park located at 3201 Dwina Road in Coeburn for approximately twenty campers.
The purpose of the permit is to allow camper sites to be set up to help with the housing shortage due to the Dominion Power Plant moving into the area. There is expected approximately 382 more individuals moving into the area within the next month and by summer there will be another 1200. The intent is to help with the housing shortage.
Administrator Scott advised that there should be further information available on this request by next week as to the exact number of sites and the feasibility of the request meeting the Health Department requirements and regulations.
Supervisor Robbins explained that these are construction workers for Dominion Power Plant and this would only be temporary until the construction work has been completed on the power plant.
There were few comments from Board members.
There being no further business to come before the Board the meeting adjourned at 8:20 p.m.
ATTEST: WISE COUNTY BOARD OF SUPERVISORS
Shannon C. Scott, Clerk Robert R. Adkins, Chairman